Accounts Payable Specialist

Specialized Fabrication Equipment Group LLC•Newberg, OR

2h•$27 - $32•Onsite

About The Position

The Accounts Payable Specialist manages day-to-day accounts payable operations, ensuring invoices, expenses, and other payments are processed accurately and on time. The role works closely with Supply Chain and Finance to coordinate payments, maintain accurate financial records, support monthly closing activities, and help manage the timing of company cash outflows. Responsibilities also include coordinating inventory prepayments, recommending payment timing based on forecasted cash balances, managing travel expense reporting, preparing accounts payable accruals, reconciling assigned accounts, and responding to inquiries about expenses and payment status. The position is based in Newberg, Oregon, and reports to the Controller.

Requirements

Associate degree with an accounting concentration, 3–5 years of related experience, or an equivalent combination of education and experience.
Experience with modern accounting tools and processes, such as ERP systems, electronic invoice management tools, and Excel.
Knowledge of accounts payable processes, invoice matching, and payment processing.
Ability to review financial documents and identify discrepancies.
Basic understanding of general ledger accounts, account reconciliations, and month-end close processes.
Strong attention to detail and accuracy when processing transactions and maintaining records.
Ability to organize and prioritize multiple tasks while meeting deadlines.
Effective written and verbal communication skills when responding to internal and external inquiries.
Proficiency with spreadsheets and accounting systems to review, track, and reconcile financial information.

Responsibilities

Coordinate payments for company cash outflows, including inventory purchases, operating expenses, and travel reimbursements.
Partner with Supply Chain to establish appropriate payment terms and coordinate required prepayments for inventory purchases.
Recommend payment timing based on forecasted cash balances.
Match invoices to purchase orders and receiving documents.
Prepare manual checks as needed and process recurring check runs, wire transfers, and ACH transactions.
Manage travel expense reporting, including employee expense reports and company credit card transactions.
Submit forms and updates related to 1099 reporting.
Maintain and file accounting documents in appropriate locations.
Respond to internal and external inquiries regarding expenses and payment status.
Assist with monthly closing procedures, including preparing accounts payable accruals and reconciling accounts payable subledgers to the general ledger.
Reconcile assigned accounts, including prepaid expense and clearing accounts.
Provide backup support for other members of the Finance Team.
Maintain professionalism under pressure, work effectively with others, and demonstrate reliable attendance and punctuality.
Work overtime or additional hours as needed to meet business requirements.
Perform other duties as required.