Accounts Payable Specialist

Pacific Northern•Carrollton, TX

68d•Hybrid

About The Position

Pacific Northern designs and manufactures POP and fixture programs for retail as well as luxury products, with the end goal of fully implementing the brand’s identity. We handle every aspect of the design process in house, from conception to final delivery. Our commitment to our clients with our customer service and product quality has allowed us to develop strong relationships with the world’s top leading brands! The Accounts Payable Specialist is responsible for accurately processing and managing invoices, payments, and vendor records to ensure timely, accurate, and compliant disbursement of funds. This role supports the finance team by maintaining accurate financial records, resolving discrepancies, supporting month-end close activities, and ensuring adherence to company policies, internal controls, and accounting standards.

Requirements

2+ years of accounts payable or general accounting experience
Strong understanding of basic accounting principles
Experience with ERP or accounting systems, preferably Acumatica, including invoice entry, payment processing, and workflow approvals.
Proficiency in Microsoft Excel and other MS Office applications, including sorting, filtering, and basic reconciliation support.
Excellent attention to detail and accuracy
Strong organizational and time management skills
Ability to communicate effectively with internal teams and external vendors

Nice To Haves

Experience in a high-volume AP environment
Knowledge of sales and use tax regulations
Familiarity with automated AP or invoice workflow systems
Familiarity with 1099 reporting requirements and vendor compliance documentation is a plus.
Problem-solving mindset with the ability to work independently

Responsibilities

Process vendor invoices accurately and in a timely manner, ensuring proper approvals, account coding, and supporting documentation are in place.
Match invoices to purchase orders and receiving documentation (2-way or 3-way matching)
Prepare and process payment runs, including checks, credit card, ACH, and wire transfers, ensuring accuracy, timely disbursement, and proper authorization.
Maintain and update vendors master data, including W-9s and banking information, while following established controls for vendor setup and changes.
Reconcile the AP subledger to the general ledger, review open items, and assist with month-end close activities, including accrual support and vendor statement reconciliations.
Research and resolve invoice discrepancies and vendor inquiries
Ensure compliance with internal controls, company policies, and applicable regulations, including review of approvals, duplicate payment prevention, and payment support documentation.
Assist with audits by providing documentation and responding to inquiries
Respond professionally to vendor and internal inquiries, resolve discrepancies promptly, and escalate urgent payment issues as needed.
Support continuous improvement of AP processes and systems
Maintain organized and accurate records (electronic and/or physical)
Special Projects as required.