Accounts Payable Specialist

Aston Carter•Pompano Beach, FL

8d•$23 - $24•Onsite

About The Position

The Accounts Payable Specialist performs full-cycle accounts payable activities, ensuring accurate and timely processing of high-volume invoices, vendor payments, and related documentation. The role supports month-end closing, maintains thorough records in line with accepted accounting practices, and serves as a key point of contact for vendor inquiries. It is a contract-to-hire position based onsite in Deerfield Beach, Florida, in a structured office environment. The role typically processes 750 to 1,000 invoices per week and reports to the Accounts Payable Manager.

Requirements

Hands-on accounts payable experience, including invoice processing and full-cycle payables.
Proficiency in invoice coding, data entry, and payment processing.
Ability to perform three-way matching among vendor invoices, purchase orders, and receiving documents.
Experience handling high-volume accounts payable; 500 or more invoices per week is preferred.
Strong knowledge of Microsoft Word and Excel for documentation, reporting, and data analysis.
Ability to reconcile vendor statements and resolve discrepancies accurately and efficiently.
Strong attention to detail and commitment to accurate financial records.
Effective communication skills for responding to vendor inquiries and collaborating with internal stakeholders.
Associate degree or comparable college coursework with at least 2 years of related experience, or equivalent experience in accounts payable.
Familiarity with 1099 vendor tax form maintenance and reporting requirements.
Ability to support month-end closing through journal entries and reconciliations.
Strong organizational skills and ability to manage multiple priorities in a fast-paced environment.

Nice To Haves

Experience with SAP or another large ERP system.
Logistics industry experience, which may be considered in place of specific SAP experience.

Responsibilities

Perform daily accounts payable functions, including receiving bills, confirming accuracy, coding, entering payables, and processing payments.
Manage full-cycle accounts payable from invoice receipt and entry through payment processing and check cutting, while maintaining accurate vendor records.
Review invoices for appropriate documentation and approvals before payment.
Perform three-way matching of vendor invoices, purchase orders, and receiving documents.
Prioritize invoices based on cash discounts and payment terms to optimize cash flow.
Process check requests according to established policies and procedures.
Audit and process credit card bills for accuracy and proper coding.
Match invoices to checks, obtain required signatures, and distribute checks in a timely and organized manner.
Maintain and update 1099 vendor tax form information for reporting compliance.
Respond to vendor inquiries, resolve issues, and provide payment status updates.
Reconcile vendor statements, research discrepancies, and correct variances.
Assist with month-end closing, including preparing journal entries and performing accounts payable reconciliations.
Maintain files and documentation accurately and thoroughly in accordance with company policy and accepted accounting practices.