Accounts Payable Specialist

Iowa Valley CCD • Marshalltown, IA

3d • Onsite

About The Position

The Accounts Payable Specialist performs accounts payable functions for the District, including processing purchase orders, ensuring invoices and required documentation are received, and arranging timely vendor payments. The position monitors and reconciles purchase card payments, manages card credit balances, and ensures utilities and other recurring obligations are paid on time. It also provides backup support for other Financial Services functions when needed.

The role processes purchase orders, vendor invoices, checks, and related financial records; administers District purchasing cards; maintains vendor and fixed asset records; and supports month-end and fiscal year-end activities. The position is based at District Services in Marshalltown, Iowa, reports to the Director of Financial Services, and is classified as non-exempt.

Requirements

• Associate degree in Accounting, Finance, Business, or a related field.
• At least one year of accounting or financial services experience.
• Valid State Driver’s License.
• Ability to make independent decisions, exercise good judgment, and think critically.
• Ability to work amid shifting priorities, frequent interruptions, and a hectic pace, and to interact with students, staff, and/or the public.
• Working knowledge of computer software such as Word, Excel, institutional mainframe computer system software, or similar programs.
• Excellent written communication skills, including proficiency in business English, grammar, punctuation, and spelling.
• Ability to handle moderately to highly confidential matters and materials with discretion.
• Ability to work independently and collaboratively while completing assigned tasks and meeting deadlines.
• Excellent customer service skills, including phone and in-person reception etiquette.
• Proficiency with office machines, including printers and copiers.
• Must be legally eligible to work in the United States without employer sponsorship.

Nice To Haves

• Bachelor’s degree in Accounting or Finance.
• Accounts payable experience is strongly preferred.

Responsibilities

• Process purchase orders and vendor invoices, ensuring required documentation is received and payments are accurate and timely.
• Monitor outstanding purchase orders; follow up on missing documentation or requisitions; resolve payment discrepancies; and assist with month-end and fiscal year-end accounts payable activities.
• Administer District purchasing cards, including new card requests, card limits, monthly statement reconciliation, and missing documentation.
• Follow up on late purchasing-card submissions and missing receipts, escalate unresolved issues as appropriate, and request repayment from cardholders when required.
• Enter and monitor standing purchase orders, including District utilities and other recurring obligations, and ensure timely payment.
• Process accounts payable checks, prepare the check report for Board approval, upload positive pay files, transfer funds as needed, and distribute checks following approval.
• Monitor fixed asset purchases, maintain fixed asset records, and tag assets throughout the District.
• Coordinate and complete the District’s fixed asset inventory and reconciliation process and prepare related journal entries, including depreciation.
• Set up and maintain vendor records and required documentation.
• Maintain accounts payable records, follow District procedures and internal controls, and provide backup support for other Financial Services functions.

Benefits

• Full benefit package including health, dental, vision, life insurance, long-term disability, retirement plan, vacation, sick leave, and staff development opportunities.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree