Accounts Payable Specialist
About The Position
The job details list the position as Accounts Payable Specialist, while the job summary describes an Accounting Specialist. The role is based at the T.C. White Administration Building in Bartlett, Illinois, and reports to the Accounting Manager. It balances and records daily deposits for revenue facilities and recreation programs; prepares, replenishes, and maintains cash bags and petty cash; trains part-time and seasonal cashiers; and periodically audits cashiers and cash bags. The role also requires learning the software used at District revenue locations to balance and post daily credit card transaction activity. It does not supervise team members. The position is full-time, non-exempt, and at-will, with a Monday–Friday schedule from 8:00 a.m. to 4:30 p.m. (40 hours per week). The anticipated hiring range is $20–$22 per hour, depending on qualifications; the stated position range is $16–$27 per hour.
Requirements
- High school diploma and associate degree required.
- Proficiency in cash handling.
- Proficiency in Microsoft Office Suite.
- Valid Illinois Driver’s License.
- Ability to provide own transportation.
Nice To Haves
- Bachelor’s degree preferred.
Responsibilities
- Perform daily and monthly financial file uploads and journal entries, and prepare accounts receivable invoices.
- Post daily ACH transactions.
- Post receipts of property tax distributions.
- Post and reconcile monthly miscellaneous cash deposits.
- Conduct monthly physical inventory counts at revenue facilities.
- Transport cash deposits and checks to the Park District’s financial institution.
- Track and post District gift card balances.
- Troubleshoot credit card merchant chargebacks.
- Perform year-to-date balancing against the general ledger as directed by the Accounting Manager.
- Assist with the Park District’s annual audit.
- Cross-train with the Accounts Payable Specialist.
- Provide assistance to the Accounting Manager and Superintendent of Business Services as needed.
- Balance and record daily deposits for revenue facilities and recreation programs.
- Prepare, replenish, and maintain cash bags and petty cash.
- Train part-time and seasonal cashiers across the District and periodically audit cashiers and cash bags.
- Learn the software used at District revenue locations to balance and post daily credit card transaction activity.
Benefits
- Medical, dental, and vision coverage.
- Basic and voluntary life insurance.
- IMRF pension plan.
- 457(b) Nationwide plan.
- Section 125 Flexible Spending Account.
- Nine paid holidays.
- Accrual of vacation, sick, personal, and floating holiday time.
- Facility discounts and usage benefits.
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What This Job Offers
Job Type
Full-time
Education Level
Associate degree
