Accounts Payable Specialist
About The Position
Weintraub Tobin is seeking a full-time, on-site Accounts Payable Specialist for its Accounting and Finance team in the Sacramento office. The role is responsible for accurate and timely processing of vendor invoices, employee expense reimbursements, and firmwide payment transactions. It also provides internal and external customer service and ensures compliance with the Firm’s accounting policies and procedures. The position reports directly to the Firm’s Chief Financial Officer. The ideal candidate is analytical, detail-oriented, and organized, and can learn quickly, think critically, and manage competing priorities in a fast-paced, high-volume environment.
Requirements
- Proficiency in Microsoft Office, particularly Excel and Word.
- Strong attention to detail and a high degree of accuracy.
- Excellent organizational, analytical, and time management skills.
- Ability to manage multiple priorities in a high-volume, deadline-driven environment.
- Strong customer service and interpersonal skills, with the ability to communicate effectively with vendors, attorneys, staff, and Firm leadership.
- Ability to work independently, exercise sound judgment, and maintain strict confidentiality regarding financial and client information.
Nice To Haves
- 1–4 years of accounts payable or light bookkeeping experience in a law firm or professional office environment.
- Bachelor’s degree in Accounting, Finance, Business Administration, Economics, or a related field.
- Experience with Orion or similar accounting software.
Responsibilities
- Prepare and process high-volume vendor payments, including checks, ACH, wire transfers, and other electronic payments.
- Review invoices and reimbursement forms for appropriate approvals, coding, and supporting documentation.
- Process employee expense reimbursements.
- Maintain organized and accurate accounts payable records, files, and supporting documentation.
- Review, match, and code invoices to appropriate cost codes in the accounting system.
- Respond promptly to vendor and employee inquiries regarding payment status and accounts payable transactions.
- Reconcile all vendor statements monthly.
- Process invoices promptly while maintaining accuracy and meeting payment deadlines.
- Process and generate Firm invoices.
- Make collection calls.
- Perform other duties as needed and assigned by Firm management.
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What This Job Offers
Job Type
Full-time
Education Level
No Education Listed
