Accounts Payable Specialist

OP Specialty Bracing•Stoughton, MA

2h•$32 - $36

About The Position

OP Specialty Bracing is hiring an Accounts Payable Specialist to support its financial operations. The role processes and maintains accurate accounts payable records and ensures invoices and expenses are paid accurately and on time. It supports vendor relationships, compliance with company policies, and month-end and year-end accounting activities. The ideal candidate is detail-oriented, organized, capable of managing multiple priorities, and committed to accuracy and confidentiality. The position also supports reconciliations, reporting, audits, expense reimbursements, and other accounting and finance projects. Management may modify or assign duties as necessary. Benefits are offered to eligible employees.

Requirements

Minimum of 5 years of accounts payable, bookkeeping, or accounting experience preferred.
Experience working with accounting software and Microsoft Office.
Strong attention to detail and accuracy.
Excellent organizational and time-management skills.
Ability to manage multiple priorities and meet deadlines.
Strong mathematical and analytical skills.
Proficiency in Microsoft Excel, Word, and Outlook.
Ability to communicate professionally with vendors and internal stakeholders.
Strong problem-solving and reconciliation skills.
Ability to maintain confidentiality and handle sensitive financial information.
Associate or bachelor's degree in accounting, finance, or a related field preferred.

Nice To Haves

Experience in healthcare, medical device, manufacturing, or multi-location organizations.
Experience with ERP or accounting systems such as NetSuite, Sage, or similar.
Experience with Core Integrator or a similar automated invoice capture system is a plus.

Responsibilities

Review, verify, and process vendor invoices for accuracy and proper authorization.
Match invoices with purchase orders, receipts, and supporting documentation.
Enter invoices into the accounting system accurately and promptly.
Prepare and process weekly check runs, ACH payments, and wire transfers.
Ensure payments meet established terms and deadlines, and monitor accounts so vendors are paid accurately and on time.
Respond to vendor inquiries and resolve invoice discrepancies and payment issues.
Maintain vendor files, W-9 forms, and supporting documentation; assist with vendor setup and account maintenance.
Reconcile vendor statements and investigate discrepancies.
Assist with month-end and year-end closing activities.
Maintain accurate accounts payable records and reports; track and report outstanding liabilities and aging payables.
Provide requested documentation and records to support audits.
Maintain organized electronic and physical financial records.
Assist with expense report review and reimbursement processing.
Support accounting and finance projects as assigned.
Collaborate with departments to ensure proper invoice approvals and coding.
Follow company policies, accounting procedures, internal controls, and audit requirements.
Maintain confidentiality of financial and employee information.
Perform other duties as assigned.