Accounts Payable Specialist

Nebraska Public Power District•Columbus, NE

7d•$4,184 - $5,126•Onsite

About The Position

Nebraska Public Power District (NPPD) is hiring an Accounts Payable Specialist at its Columbus General Office in Columbus, Nebraska. The position reports to the Accounts Payable Supervisor and is responsible for accurately processing vendor invoices in accordance with District policies, tax regulations, and financial controls. The specialist handles invoice matching, early-payment discounts, blanket purchase order monitoring, and workflow routing using systems such as KOFAX, SAP, and Concur. The role researches and resolves discrepancies with purchasing, receiving, and vendors; verifies vendor account activity and the application of discounts and credits; and responds to internal and external inquiries. Additional work includes coordinating payment schedules with Treasury and Accounting, administering WEX fuel card and Wells Fargo purchasing card programs, supporting Concur Travel and Expense processes, documenting wire payments, and assisting with month-end and year-end accounting activities. The role requires confidentiality, compliance with security policies and Nebraska sales/use tax and 1099 laws, and professional, clear, and collaborative communication. Travel may fluctuate according to business needs. The position offers a competitive starting salary and benefits, and employees may be eligible for an Annual Incentive Program.

Requirements

Bachelor’s degree in business, finance, accounting, or a related field; OR an associate degree in one of these fields plus at least 2 years of accounts payable, finance, accounting, or business experience; OR a high school diploma/GED plus at least 4 years of such experience.
Ability to manage multiple duties and responsibilities, set priorities, organize workload, and work under tight deadlines.
Attention to detail and a questioning attitude.
Effective analytical, communication, proofreading, problem-solving, and customer-service skills.
Excellent organizational and time-management skills.
Ability to work independently and collaboratively in a team environment.
Ability to prioritize tasks, manage workload efficiently, and meet deadlines in a fast-paced environment.

Nice To Haves

Knowledge of sales and use tax regulations and 1099 reporting requirements.
Knowledge of and experience working with SAP or a similar ERP or invoicing software system.

Responsibilities

Process vendor invoices in accordance with established policies, regulations, and financial controls; obtain appropriate approvals before posting and follow records-retention procedures, particularly for confidential or business-sensitive invoices.
Interpret financial guidelines accurately and identify opportunities to improve workflows and implement best practices.
Review and process special pay requests in Nintex and related documentation for completeness and compliance; maintain current SharePoint records.
Identify and prioritize invoices eligible for early-payment discounts, and route data entry and approvals in KOFAX, SAP, and Concur in time to meet discount deadlines and avoid late fees.
Match invoices to purchase orders, monitor blanket purchase orders, and notify Procurement of remaining balances.
Research and resolve invoice discrepancies with purchasing teams, receiving teams, Buyers, Specialists, and vendors, including issues involving sales tax, vendor information, purchase order numbers, missing invoices, payment verification, quantities, pricing, delivery details, and tax jurisdiction.
Verify vendor account activity, discounts, credits, outstanding balances, account statements, and payment issues; communicate with internal departments and vendors to resolve inquiries.
Apply Nebraska sales and use tax laws and 1099 withholding laws when posting invoices and withholding amounts, as applicable.
Coordinate payment scheduling with Treasury and Accounting to align with cash availability and maximize vendor incentives.
Process check, ACH, wire transfer, or virtual credit card payments twice per week or as needed, after researching potential duplicate invoices.
Maintain documentation for wire payments and follow up on outstanding checks, voids, and reissues.
Administer WEX fuel card and Wells Fargo purchasing card programs and support teammates with Concur Travel and Expense processes.
Assist with month-end and year-end accounting activities.
Perform other duties as assigned.