Accounts Payable Specialist

University of North Texas System•Denton, TX

27d•Onsite

About The Position

The Controller Operations Department at the University of North Texas System is seeking to hire an Accounts Payable Specialist to join our Accounts Payable team. Responsibilities of the position include but are not limited to: Reviews invoices and related documents and resolves differences with purchase orders. Collaborates with departments, vendors, and purchasing to resolve payment issues. Compares receiving documents, invoice information and purchase order data in EIS to ensure compliance and accuracy of delivery and billing; after audit is completed successfully, the voucher is submitted for approval. Works with departments to resolve differences related to the payment document, or to obtain additional documentation to support the transactions. Works with Central Receiving at campuses in obtaining receiving information and may contact campus departments directly for confirmation that goods and/or services have been received. Notifies vendors of discrepancies in invoices as related to receiving documents and the purchase order. Processes transactions through USAS. Approves vouchers in accordance with applicable laws, regulations and procedure. Assists with correcting vouchers in document tolerance status. Assists with resolving voucher matching issues. Corresponds with vendors regarding invoice and payment issues. Assists with processing travel as needed.

Requirements

Bachelor's degree in business or a related field of study or four years of related experience; or any equivalent combination of education, experience, or training.
Ability to work well in a team environment
Ability to listen effectively and articulate thoughts and ideas clearly.
Written and verbal communication skills.
Interpersonal skills and rapport with the ability to build trust and create value through collaborative relationships.
Ability to multitask while maintaining composure and preserve through evolving and growing environment.

Nice To Haves

Experience in AP problem solving.
Experience in PeopleSoft.
Intermediate Excel experience; ability to manipulate data.
High-level customer service.

Responsibilities

Reviews invoices and related documents and resolves differences with purchase orders.
Collaborates with departments, vendors, and purchasing to resolve payment issues.
Compares receiving documents, invoice information and purchase order data in EIS to ensure compliance and accuracy of delivery and billing; after audit is completed successfully, the voucher is submitted for approval.
Works with departments to resolve differences related to the payment document, or to obtain additional documentation to support the transactions.
Works with Central Receiving at campuses in obtaining receiving information and may contact campus departments directly for confirmation that goods and/or services have been received.
Notifies vendors of discrepancies in invoices as related to receiving documents and the purchase order.
Processes transactions through USAS.
Approves vouchers in accordance with applicable laws, regulations and procedure.
Assists with correcting vouchers in document tolerance status.
Assists with resolving voucher matching issues.
Corresponds with vendors regarding invoice and payment issues.
Assists with processing travel as needed.
Problem-solving: Think logically, gather relevant information, identify alternatives, weigh evidence and take action.
Works under limited supervision with latitude for the use of initiative and independent judgement to resolve situations and know when to escalate issues.
Able to thrive in a high-stress and fast-paced environment; multitask, maintain composure and preserver.
Abilit to resolve issues and know when to escalate ensure internal and external customers comply with Federal, State and UNTS Policies and Procedures.
Accounts Payable Help Desk - answering calls and email inquiries - Other duties assigned.
Supplier invoice, purchase order, goods/service receipt to ensure accuracy of supplier billing and process transactions through USAS when applicable.
Collaborate with departments and suppliers to resolve discrepancies related to invoice/payment document.
Obtain any additional documentation required to support business justification for purchase.
Communicate to department staff related to correcting differences in invoices and purchase orders; document tolerance, matching discrepancies, voucher corrections and invoices pending.
Contract approval; As needed contract central receiving offices or departments to confirm receipt of goods or services.
Peer approval for vouchers in accordance with applicable laws, regulations and procedures.
Initiate payment cycle to suppliers and employees in accordance with applicable laws, regulations and procedures.
Resolve and payment issues; ACH return, return checks, SUA payment discrepancies, late fees, voids and stop payment processing.
Reconcile supplier activity statements.