Accounts Payable Specialist
About The Position
The Accounts Payable Specialist ensures accurate and timely processing of accounts payable invoices and payments while maintaining organized financial records. The role supports day-to-day accounting operations by verifying invoices, reconciling statements, and resolving discrepancies. The specialist works closely with the Accounts Payable Department and departments across the company to support proper expense coding and invoice approvals. Bejac Corporation is an established heavy equipment dealership serving customers across the Western United States. It specializes in equipment sales, rentals, parts, and service for construction, demolition, forestry, recycling, and material handling industries. The company values teamwork, safety, accountability, and continuous improvement, and supports employees in developing their skills and building rewarding careers.
Requirements
- High school diploma or equivalent.
- At least two years of experience in Accounts Payable or a similar accounting role.
- Proficiency with Microsoft Office, Excel, and accounting software.
- A valid driver’s license and current DMV printout are required for anyone driving company vehicles, operating equipment, or driving their own vehicle for company business.
- Must pass a pre-employment drug screen and physical exam.
Nice To Haves
- Associate’s degree in Accounting or a related field.
- Strong understanding of accounts payable processes and accounting principles.
Responsibilities
- Perform three-way matching to verify invoices, purchase orders, and supporting documentation for accuracy, completeness, and compliance.
- Reconcile vendor statements and research and resolve payment discrepancies.
- Maintain accurate and up-to-date vendor records in the accounting system.
- Set up new vendors by collecting and verifying required documentation, completing vendor records, and preparing and submitting credit applications when needed.
- Assist with month-end closing activities related to accounts payable.
- Prepare check runs; process and mail checks; process credit card and online payments; and scan payment documentation to maintain organized electronic records.
- Collaborate with cross-functional teams to ensure proper expense coding and invoice approvals.
- Assist with the annual 1099 process by gathering vendor information, maintaining accurate records, and supporting year-end reporting requirements.
- Provide general clerical and administrative support to the Accounts Payable Department.
- Perform other related duties and special projects as assigned.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
