Accounts Payable Specialist

Second Harvest of Silicon Valley • San Jose, CA

38d • $34 - $36 • Onsite

About The Position

This position will perform, under general supervision, work that requires knowledge, training and experience in the accounting field. The main duties will be to support the functions and responsibilities of the Accounts Payable. Other duties may also include support of the month-end closing process and annual audit preparation.

Requirements

• Outstanding computerized accounting and spreadsheet software skills required.
• Demonstrated ability to organize, plan and carry out activities with minimum supervision to meet specific timelines with proven record of accuracy in completing and reviewing data.
• Ability to work and interact constructively with individuals (Agency staff and volunteers) from a variety of socioeconomic backgrounds in a culturally diverse work environment.
• Ability to perform duties in accordance with Second Harvest Food Banks Safety Policies and Injury Prevention Program.
• Bachelors Degree in Accounting (preferred), or four-year degree in business administration with emphasis in accounting; or minimum of five years of paid experience in the accounting profession with emphasis in Accounts Payable, General Ledger Accounting, and Auditing, CPA a plus

Nice To Haves

• Project management experience desirable, ability to independently drive and facilitate special projects with limited supervision.
• Desire to learn payroll process including payroll tax reporting and compliance.
• Experience with Ceres Accounting System and Concur expense reimbursement system preferred.

Responsibilities

• Drive AP function end to end
• Process invoices, PO (food purchase), DO (Donation Orders) including on-line invoices using Ceres 4.5 accounting system
• Process employee reimbursement and employee credit card expenses using Concur system and provide staff related system training as needed
• Promote the accuracy of AP coding system and provide GL coding related training to staff
• Serve as contact for resolving AP related billing disputes
• Comply with all laws governing sales and use tax payment and the filing of 1099 forms.
• Prepare annual filing of 1099 forms
• Determine the best methods to promote, implement and maintain the paperless AP filing system
• Assist in maintaining updated AP process manual including training materials; present training to volunteers as necessary
• Assist in implementation of the PO (Purchase Order) system and develop the purchase requisition procedure
• Provide ad hoc documentation in AP when needed
• Assist Director of Finance in preparation of lead schedules for annual audit
• Perform other duties as assigned by the Controller to complete SHFB goals and objectives

Benefits

• Flexible Time Off
• ten paid holidays
• Outstanding and generous health benefits program
• retirement plan

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level