Accounts Payable Specialist

Thrive

13d•Remote

About The Position

Thrive is seeking a detail-oriented, organized Accounts Payable Specialist to join its Finance team on a temporary basis. Reporting to the AP Manager, the role owns key parts of the accounts payable cycle, including vendor onboarding and tax compliance, invoice processing, prepaid and fixed asset accounting, and month-end close support. The assignment is full-time, approximately three months, with the possibility of extension or conversion to a permanent role. It is suited to someone who can ramp up quickly, take ownership, maintain accurate books, and thrive in a fast-paced environment. The role is US remote and scheduled for 40 hours per week during core business hours. Employment is W-2 temporary employment through Thrive’s staffing partner, with benefits eligibility according to agency policy. Compensation is a competitive hourly rate commensurate with experience.

Requirements

At least 2 years of experience in accounts payable or general accounting.
Ability to ramp up quickly in an existing AP function with limited onboarding.
Availability to commit to the full duration of the temporary assignment.
Working knowledge of prepaid amortization, fixed asset capitalization, and basic accrual accounting.
Familiarity with Form W-9 requirements and 1099-NEC/1099-MISC reporting.
Strong Microsoft Excel skills, including VLOOKUP/XLOOKUP, pivot tables, and reconciliations.
Exceptional attention to detail and organization, with the ability to manage deadlines.
Excellent written and verbal communication skills.
Ability to work independently and as part of a team, with a strong sense of ownership and integrity.

Nice To Haves

Associate or bachelor’s degree in accounting, finance, or a related field.
Experience in a multi-entity or high-growth environment.
Experience with Microsoft Dynamics GP (Great Plains) and/or Dynamics 365 Finance & Operations (F&O).

Responsibilities

Review, code, and process vendor invoices accurately and on schedule, ensuring proper general ledger coding, approvals, and adherence to AP policies.
Work with department leaders and budget owners to obtain timely invoice approvals and resolve discrepancies.
Validate prepaid expense deferral and amortization schedules to ensure accurate monthly expense recognition.
Set up and record new fixed assets.
Support vendor onboarding by collecting required documentation and W-9s, verifying banking and remittance details, and setting vendors up in the ERP with appropriate controls.
Support year-end 1099 reporting, including identifying reportable vendors, validating TINs, reconciling payments, and preparing filings.
Reconcile vendor statements and resolve outstanding balances, duplicate payments, or misapplied payments.
Maintain accurate vendor master data and organized records of invoices, payments, and vendor correspondence.
Assist with month-end close, including AP accruals and AP subledger-to-GL reconciliations.
Support internal controls and external audit requests by providing timely, well-documented information.
Build positive relationships with vendors and internal teams, respond promptly to inquiries, and help improve AP processes as Thrive scales.