Accounts Payable Specialist

Closet Factory • Jacksonville, FL

6d • Onsite

About The Position

Closet Factory is seeking a highly organized, detail-oriented, and dependable Accounts Payable Specialist to manage accounts payable functions for Closet Factory Jacksonville and Closet Factory Ft. Myers. The role handles invoices, expense coding, receipts, vendor payments, and financial records for two separate business entities, with an emphasis on accuracy, accountability, confidentiality, and communication with management and the bookkeeper.

The position also supports bookkeeping, reconciliations, month-end accounting activities, tax documentation, compliance, and financial controls. The successful candidate takes ownership of tasks, maintains accurate records, meets deadlines, identifies discrepancies, and collaborates effectively with employees, vendors, management, and accounting professionals.

This is a full-time position with an hourly pay range of $22.00–$30.00, based on qualifications and experience. The schedule is Monday through Friday, 8:30 AM–5:30 PM, in a professional, team-oriented office environment. A full benefits package is offered.

Requirements

• Previous experience in accounts payable, bookkeeping, or a similar accounting role.
• Strong knowledge of invoice processing, expense coding, and accounts payable procedures.
• Excellent organizational skills and attention to detail.
• Ability to manage multiple responsibilities and deadlines.
• Proficiency in Microsoft Excel and general office applications.
• Strong written and verbal communication skills.
• Ability to work independently while collaborating with management and accounting professionals.
• High level of integrity, professionalism, and confidentiality.

Nice To Haves

• Proficiency in QuickBooks Online is strongly preferred.
• Experience supporting multiple companies or business entities.

Responsibilities

• Manage accounts payable activities for both company locations.
• Receive, review, enter, and accurately code vendor invoices in QuickBooks.
• Track invoice due dates and prepare payments to ensure bills are paid on time.
• Verify invoices for accuracy and resolve billing discrepancies.
• Maintain organized records of outstanding invoices, payments, and vendor accounts.
• Prepare payments for management approval and process authorized payments according to company procedures.
• Collect, organize, and properly code company receipts and expenses, assigning transactions to the correct company.
• Maintain accurate and up-to-date financial records in QuickBooks.
• Follow up with employees and managers about missing receipts or expense documentation.
• Assist with monthly accounting procedures and financial reporting.
• Work with the bookkeeper to ensure accurate financial records.
• Assist with account reconciliations and month-end accounting activities.
• Maintain vendor records and required tax documentation, including W-9 forms.
• Support compliance with applicable IRS regulations and accounting procedures.
• Identify and communicate financial discrepancies or concerns to management.
• Ensure payments receive proper approval and maintain documentation of approvals and confirmations.
• Follow established financial controls to safeguard company funds.
• Coordinate with management regarding upcoming payments and financial obligations.

Benefits

• Full benefits package offered.

What This Job Offers

• Job Type: Full-time
• Education Level: No Education Listed