Accounts Payable Specialist

POWER SYSTEMS WEST LLC•Portland, OR

8d•$24 - $29•Onsite

About The Position

Power Systems West (PSW) is a family-owned business founded in 1955 and a long-time KOHLER distributor. The company supplies generator, air compression, and engine solutions across Washington, Oregon, Colorado, Utah, Idaho, Montana, and Alaska. The Accounts Payable Specialist supports the organization’s financial operations by accurately and promptly processing invoices, vendor payments, and account reconciliations. The role maintains vendor relationships, follows company policies and internal controls, and contributes to the efficiency and accuracy of the department.

Requirements

At least 4 years of accounts payable experience, preferably in a high-volume environment.
Strong understanding of accounts payable processes, accounting principles, and internal controls.
Experience with ERP or accounting systems.
Proficiency in Microsoft Office, particularly Excel, including VLOOKUPs and Pivot Tables.
High accuracy and attention to detail, with the ability to process large volumes of information.
Strong organizational and time-management skills, including the ability to prioritize competing deadlines.
Excellent analytical, problem-solving, and reconciliation skills.
Effective verbal and written communication skills and the ability to interact professionally with vendors and internal stakeholders.
Ability to work independently and contribute effectively within a team.
Commitment to accuracy, confidentiality, and continuous process improvement.

Nice To Haves

Associate’s or bachelor’s degree in Accounting, Finance, Business Administration, or a related field preferred.
Construction, manufacturing, or multi-entity accounting experience.

Responsibilities

Process a high volume of vendor invoices (300+ per week) accurately and on time using ERP Priority.
Review invoices for approvals, accurate coding, two-way or three-way matching, and supporting documentation.
Reconcile vendor statements and investigate and resolve discrepancies.
Manage the accounts payable inbox, respond to vendor inquiries, and maintain positive vendor relationships.
Maintain and update vendor records, including W-9 forms, payment information, and 1099 documentation, to support audit requirements and reporting.
Assist with month-end close processes, including accruals.
Support annual audits by providing requested documentation and account details.
Collaborate with internal departments to resolve invoice and payment issues and clarify documentation.
Provide general departmental support and assist with additional tasks as needed.
Embrace and demonstrate PSW’s core values: champion safety; act with ethical integrity; put people first; pursue excellence in craft; lead humbly and confidently; and be accountable.