Accounts Payable Specialist

PENAIR CREDIT UNION•Pensacola, FL

35d

About The Position

Ensure the accurate classification, processing, and payment of organizational expenses. Apply accounting knowledge, analytical skills, and technology solutions to ensure transactions are properly recorded, reported, and controlled. Identify prepaid and fixed asset expenditures, assign appropriate general ledger accounts, cost centers, projects, and other reporting dimensions, and leverage Excel, automation, and artificial intelligence to improve efficiency, strengthen controls, and support informed decision-making.

Requirements

Three years to five years of similar or related experience preferred, including experience in accounts payable, accounting operations, financial analysis, or related functions. Equivalent combinations of education and relevant experience may be considered.
An associate’s degree in accounting, Finance, Business Administration, or a related field is preferred. Equivalent combinations of education, specialized training, and relevant experience may be considered.
Courtesy and tact are essential elements of the job. Work involves personal contact with employees, vendors, and others inside and outside the organization for the purpose of giving and obtaining information, resolving payment related matters, explaining accounting requirements, and supporting timely business operations. Strong customer service, responsiveness, and professional communication are required.
Strong understanding of basic accounting principles and financial statement impacts.
Strong analytical and problem-solving skills, including the ability to identify trends and inconsistencies within large volumes of financial data.
Strong proficiency with ERP and financial systems, including Workday or the ability to quickly become proficient, and advanced Microsoft Excel skills.
Ability to leverage automation and artificial intelligence technologies to improve efficiency, accuracy, and decision-making.
Strong attention to detail and commitment to accuracy.

Responsibilities

Ensure timely and accurate processing of invoices, expense reimbursements, corporate credit card activity, and payment requests. Verify supporting documentation, approvals, and policy compliance; process payments through approved methods, including ACH, wire, and check; verify corporate credit card statements and expense reimbursement requests; monitor payment terms and proactively identify early-payment discount opportunities; avoid late payment penalties; research and resolve discrepancies; respond to payment-related inquiries; and maintain complete records.
Classify expenses to the appropriate general ledger accounts, cost centers, projects, and other reporting dimensions. Identify prepaid expenses and fixed assets requiring capitalization. Review transactions for reasonableness, consistency, and financial reporting integrity, and escalate unusual transactions or control concerns.
Conduct routine analysis of accounts payable activity, vendor spending patterns, and transaction trends to identify missing invoices, duplicate payments, unusual fluctuations, inconsistent coding practices, and process inefficiencies. Monitor expenses to promote consistent accounting treatment across departments and reporting periods. Assist with reporting and provide data-driven observations and recommendations.
Prepare assigned reconciliations; investigate and resolve reconciling items; assist with accounts payable accruals, other accrued expenses, and supporting documentation; support month-end, quarter-end, and year-end close activities; assist with tax reporting, including 1099 reporting; and provide complete documentation for management, audit, and review purposes.
Utilize Workday and other financial systems effectively. Leverage workflow solutions, automation technologies, and artificial intelligence to improve productivity, accuracy, automate processes; assist with system testing, report development, and workflow improvements; and maintain procedures and job aids.
Perform other job-related duties as assigned