Accounts Payable Specialist

Winland Foods•Green Bay, WI

8d•$25 - $36•Hybrid

About The Position

The Accounts Payable Specialist provides subject matter expertise in Accounts Payable processes, including problem resolution, process improvement, and payment exception handling. The role collaborates with colleagues across the company and interacts with internal and external customers as needed. It reports to the Accounts Payable Supervisor. This is a hybrid position based in De Pere, Wisconsin. Fridays are remote, while Monday through Thursday are in the office. Occasional travel may be required depending on projects. The role supports vendor payments, invoice processing and validation, resolution of payment and invoice exceptions, and assigned projects. Additional duties may be assigned based on business needs. The posted salary range is $24.52–$36.49 per hour, based on experience and other qualifications, with additional bonus potential.

Requirements

High school diploma plus additional accounting-related training or coursework.
At least 3 years of experience with increasing responsibility in a high-volume Accounts Payable department.
Subject matter expertise in Accounts Payable technology and processes, including invoice processing and validation/indexing.
At least 1 year of experience in a large ERP system environment.
Proficiency with Microsoft Office products, including Word, Excel, PowerPoint, Access, and Teams.
Exceptional organizational skills and ability to multitask in a fast-paced environment while meeting deadlines.
Excellent customer service and communication skills.
Strong analytical and problem-solving skills.
Demonstrated business acumen and ability to work as a team player focused on achieving results.
Strong attention to detail and a high degree of accuracy.
Ability to stay current on Accounts Payable practices and interest in the technical aspects of the work.

Nice To Haves

Associate degree.
SAP experience.
Knowledge of Concur, travel and entertainment policy, and the PCard program.

Responsibilities

Resolve problems using critical thinking, problem-solving, and analytical skills, and identify opportunities for improvement.
Collaborate with internal and external stakeholders to resolve issues, gather missing information, and identify needs and opportunities for improved performance.
Maintain expertise in validating, indexing, and processing invoices.
Serve as an Accounts Payable subject matter expert, supporting team members with questions and escalated issues.
Monitor automated payment processing and execute manual payment runs as needed.
Process voids, stop payments, and ACH/EFT rejects.
Monitor and correct interfaces, including Ariba, Engie, “ok to pay,” and VIM to legacy.
Perform duplicate invoice reviews.
Review and resolve posted invoices that cannot be paid, including MRBR and currency mismatch issues.
Reset recurring payments.
Handle plant-specific month-end activities, such as AP 175 Lawson and auto post.
Maintain the payment card portal for vendor setup.
Investigate aged invoices and resolve three-way match exceptions in partnership with functions across the Procure to Pay process.
Execute processes supporting required controls for the GRIR/RNV process.
Process EDI invoice exceptions.
Perform VIM workflow document cancellations.
Reconcile vendor credit memos/claims monthly.
Reverse documents posted incorrectly.
Process refunds and returned checks.
Process and clear intercompany invoices.
Support projects as assigned.
Travel occasionally depending on projects.