Accounts Payable Specialist

Ivy Tech Community College•Indianapolis, IN

5d•$18 - $22

About The Position

The Accounts Payable Specialist reviews and processes accounts payable invoices in a timely manner and ensures applicable discounts are taken. The role interfaces with vendors, faculty, and staff to pay for goods and services according to College procedures and guidelines. It reviews and confirms requisitions and supporting documentation for products and services submitted through the College’s Enterprise Resource System (ERP), ensuring compliance with College financial policies. The specialist handles accounts payable functions, maintains unpaid invoices and outstanding purchase order files, enters vendor invoice data into the College’s ERP system, and checks accuracy against purchase order information. The role works with statewide Accounts Payable staff to meet productivity deadlines and provide cross-coverage, and follows up with vendors and campus staff about outstanding invoices. It also works with statewide Procurement staff on purchase order change orders, vendor bid exceptions, annual leases, and vendor contract management requests. Other logically associated duties may be assigned. Responsibilities must comply with FERPA, applicable regulatory requirements, and professional standards. The position reports to the Accounts Payable Statewide Director and has no supervisory responsibilities. Internal contacts include Finance Office staff, administrative and support staff in the Office of the President’s departments, campus staff, and internal auditors. External contacts include College suppliers and service providers.

Requirements

Associate degree in a related field.
At least two years of work experience.
Experience using Microsoft Windows, Word, and Excel.
High-quality organizational skills and attention to detail.
Ability to communicate effectively and interact with staff at all levels of the organization.

Responsibilities

Review and process accounts payable invoices in a timely manner and ensure applicable discounts are taken.
Pay for goods and services in accordance with College procedures and guidelines.
Review and confirm requisitions and supporting documentation submitted in the College’s ERP system for compliance with College financial policies.
Handle accounts payable functions and maintain unpaid invoices and outstanding purchase order files.
Enter vendor invoice data into the College’s ERP system and ensure accuracy against purchase order information.
Work with statewide Accounts Payable staff to meet productivity deadlines and provide cross-coverage.
Ensure vendor invoices are entered promptly and follow up with vendors and campus staff on outstanding invoices.
Work with statewide Procurement staff on purchase order change orders, vendor bid exceptions, annual leases, and vendor contract management requests.
Carry out responsibilities within FERPA, applicable regulatory requirements, and professional standards; perform other logically associated duties as assigned.

Benefits

Multiple medical plan options paired with a Health Savings Account and employer contribution
Dental plan with no-cost preventive services and orthodontia coverage
Vision plan with low-cost exams and allowances for glasses or contact lenses
Employee Assistance Program, including confidential counseling, legal consultations, and financial planning consultations
Wellness program with opportunities to earn $250 in Wellness Rewards
Healthcare and dependent care Flexible Spending Accounts
10% employer retirement contribution, fully vested after two years
Basic life insurance equal to annual salary, paid by the College, with optional supplemental coverage
Short-term and long-term disability benefits
Fee remission for employees, spouses, and dependent children
Tuition assistance for undergraduate, graduate, and doctoral programs
Paid professional development opportunities
Paid vacation, sick leave, holidays, and winter recess
Flexible work arrangements where available
Paid childbirth recovery leave (8 weeks)
Paid parental leave (4 weeks)
Eligibility for Public Service Loan Forgiveness
Discounts on gym memberships, transportation, and various retail services