Accounts Payable Specialist
About The Position
Accounts Payable Specialist is responsible for ensuring the accurate and timely processing of vendor invoices, expense reports, and tracking payment transactions while maintaining compliance with company policies and accounting standards (SOX compliance). This position serves as a key liaison between vendors, purchasing, receiving, and finance departments to resolve discrepancies and support efficient financial operations. In a manufacturing environment, the Accounts Payable Specialist manages a high volume of invoices related to raw materials, production components, transportation, maintenance, and indirect purchases. The role requires strong analytical skills, attention to detail, and proficiency with ERP systems to support month-end close activities and maintain accurate financial records.
Requirements
- Associate’s degree in accounting, Finance, Business Administration, or a related field required; bachelor’s degree preferred.
- Minimum of 3 years of progressive accounts payable experience, preferably in manufacturing.
- Experience processing high-volume invoices using an ERP system.
- Knowledge of Generally Accepted Accounting Principles (GAAP).
- Proficiency in Microsoft Office, particularly Excel.
- Strong understanding of accounts payable principles and general accounting practices.
- Knowledge of three-way matching and purchase order processing.
- Experience working in a manufacturing environment with high-volume invoice processing.
- Proficiency with ERP systems such as SAP, Oracle, Microsoft Dynamics, Epicor, QAD, or similar manufacturing ERP platforms.
- Advanced proficiency in Microsoft Excel, including Pivot Tables, VLOOKUP/XLOOKUP, and basic data analysis.
- Strong analytical and problem-solving skills.
- Excellent organizational skills with the ability to prioritize multiple tasks and meet deadlines.
- High level of accuracy and attention to detail.
- Strong verbal and written communication skills.
- Ability to work independently and collaboratively in a fast-paced manufacturing environment.
- Customer service mindset when interacting with vendors and internal departments.
- Ability to maintain confidentiality and exercise sound judgment.
Nice To Haves
- Certified Accounts Payable Professional (CAPP) or similar certification is preferred but not required.
- Experience supporting month-end close and audit activities preferred.
Responsibilities
- Process and verify a high volume of vendor invoices accurately and in a timely manner.
- Perform three-way matching of purchase orders, receiving documents, and vendor invoices.
- Investigate and resolve invoice discrepancies, pricing issues, and payment exceptions by coordinating with Purchasing, Receiving, and vendors.
- Ensure compliance with company policies, internal controls, and accounting procedures.
- Reconcile vendor statements and resolve outstanding balances, management central AP’s email.
- Maintain accurate vendor records.
- Assist with month-end and year-end closing activities by preparing account reconciliations and accruals as assigned.
- Support annual financial or occurrence audits by providing requested documentation and explanations.
- Monitor invoice aging and help ensure payments are made within negotiated payment terms.
- Identify opportunities to improve accounts payable processes and increase operational efficiency.
- Assist in maintaining compliance with sales and use tax requirements, when applicable.
- Collaborate with internal departments to ensure timely approval and processing of invoices.
- Maintain confidentiality of financial information and company records.
Benefits
- Comprehensive benefits package: Medical (including FSA & HSA), dental, vision, life and disability insurance, EAP, mental health, and wellness programs
- 401(k) with employer match
- Paid time off and twelve (12) paid holidays
- Employee referral program
- Career growth and development opportunities
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
Associate degree
