Accounts Payable Specialist

C3 Industries•Ann Arbor, MI

19d

About The Position

The Accounts Payable Specialist executes day-to-day accounts payable operations, with an emphasis on accuracy, efficiency, and compliance. The role processes high volumes of vendor invoices, verifies invoice information across multiple systems, resolves discrepancies, and supports payment cycles. It also assists with vendor account reconciliations, maintains tax and insurance compliance documentation, and serves as a resource for internal departments and retail operations. The specialist works with accounting software and ERP and workflow systems to process invoices, payments, and related accounting transactions. The role communicates with internal teams and external vendors, maintains confidential company information, supports procurement as needed, and contributes to improving accounts payable procedures. C3 Industries is a multi-state, vertically integrated cannabis company headquartered in Ann Arbor, Michigan. Its brands include Cloud Cover Cannabis, Galactic Cannabis, and Habitat Cannabis, and its High Profile Cannabis Shop retail locations operate across seven states.

Requirements

At least 2 years of related experience or equivalent.
Basic understanding of accounting, financial, and business principles and procedures.
Knowledge of accounting software and willingness to learn new tools.
Solid understanding of basic accounting principles, fair credit practices, and collection regulations.
Ability to establish credibility, build relationships, take initiative on projects, and maintain strict confidentiality.
Ability to multitask and prioritize effectively.
Strong oral and written communication skills, including professional business correspondence.

Responsibilities

Verify, classify, post, and record accounts payable data as part of day-to-day financial transactions.
Validate invoices by obtaining and matching data from different systems.
Verify invoices and facilitate proper payment; confirm or resolve vendor account reconciliation issues using vendor statements.
Process vendor invoices, including matching incoming invoices to purchase orders and receivers in ERP and workflow systems.
Process payment-cycle activities, including utilities and other autopayments, and support high-volume payment runs.
Investigate account discrepancies using information from sales, procurement, trade promotions, and other departments.
Assist with data entry of credit card charges when needed.
Audit vendor documentation for W-9 forms and insurance certificates during vendor onboarding.
Research and interpret data to answer accounts payable questions from internal departments and external vendors.
Support the procurement department with item entry and other tasks as needed.
Provide support to the company's retail division.
Communicate with accounting and other department team members through phone, Teams, email, and in-person meetings.
Keep corporate information confidential.
Maintain compliance with federal, state, and local financial requirements by studying legislation.
Use company accounting software to perform accounting operations in accordance with company accounting principles and regulations.
Analyze current procedures and suggest effective and efficient accounts payable procedures.