Accounts Payable Specialist

The Arc Ontario•Canandaigua, NY

9d•Onsite

About The Position

The Accounts Payable Specialist supports The Arc Ontario’s Finance Department by maintaining the agency’s accounts payable system and performing clerical and bookkeeping duties requiring accuracy, confidentiality, and strong organizational skills. The role reviews requisitions, processes disbursements, posts and prints weekly checks, tracks electronic payments, and maintains complete payable documentation. It also manages vendor invoices, resolves discrepancies, maintains tax data for annual reporting, verifies petty cash, and keeps procedural instructions current. The position contributes to process improvements and timely financial reporting that supports agency operations. The position is based in Canandaigua, New York, and is scheduled Monday through Friday from 8 a.m. to 4 p.m. The Arc Ontario describes its work environment as flexible and fun and emphasizes investment in staff. The agency, founded in 1954, states that it believes individuals with disabilities or other challenges are part of their community.

Requirements

Associate degree in Accounting or Business Administration and more than one year of accounting and office experience, or an equivalent combination of education and experience.
Strong organizational skills, attention to detail, and ability to multitask.
Excellent time management skills and ability to work in a fast-paced environment with strict weekly, monthly, and year-end schedules.
Proficiency in computer skills.
Experience with Microsoft Office, including intermediate Excel skills and Word.

Nice To Haves

Experience using GP Dynamics accounting software.

Responsibilities

Review incoming requisitions for appropriate approvals and supporting documentation.
Create vouchers and assign expense account distributions before submitting them to the Financial Analyst for approval.
Follow accounts payable procedures.
Open bills daily and match incoming invoices to purchase orders and requisitions.
Maintain the agency’s accounts payable system.
Process disbursements, post and print weekly checks, and track electronic payments.
Maintain complete documentation for payables.
Manage vendor invoices and resolve discrepancies.
Maintain tax data for annual reporting.
Verify petty cash.
Keep procedural instructions up to date.
Identify process improvements and support timely financial reporting.