Accounts Payable Specialist

ACES MANAGEMENT•Indio, CA

13d•$23 - $27•Onsite

About The Position

The Accounts Payable Specialist is responsible for ensuring timely and accurate processing of company payments and invoices. This role involves verifying and coding financial transactions, reconciling accounts, maintaining documentation, and supporting smooth financial operations. The position is key to maintaining strong vendor relationships and upholding the company’s financial integrity.

Requirements

High school diploma or equivalent required
Prior experience in accounts payable or an accounting role preferred
Proficiency in Microsoft Office Suite (Excel, Word)
Experience with accounting software (e.g., QuickBooks, SAP, Oracle, or similar)
Knowledge of accounts payable procedures and financial transactions
Accuracy in processing invoices, payments, and reconciliations
Ability to manage multiple priorities and meet deadlines in a fast-paced environment
Strong written and verbal communication skills for effective interaction with vendors, colleagues, and management
Skilled in identifying discrepancies, resolving issues, and implementing solutions
Collaborative mindset with the ability to work effectively with both internal teams and external vendors

Nice To Haves

Associate’s degree in Accounting, Finance, or related field preferred

Responsibilities

Review invoices for accuracy and compliance with company policies.
Match invoices with purchase orders and delivery receipts.
Resolve discrepancies with vendors or internal departments.
Process invoices promptly to avoid late fees or penalties.
Accurately enter invoices into the accounting system.
Maintain organized files for invoices, purchase orders, receipts, and payments.
Keep detailed, accurate accounts payable records.
Process payments via checks, ACH transfers, or electronic methods.
Ensure payments align with company terms and conditions.
Monitor schedules to ensure timely vendor payments.
Assist with check runs and wire transfers.
Reconcile accounts payable transactions and verify accuracy.
Support monthly reconciliation reports to prevent discrepancies.
Maintain accurate vendor statements and balances.
Foster positive vendor relationships and resolve payment inquiries.
Communicate regarding payment schedules, discrepancies, and overdue invoices.
Maintain up-to-date vendor records (contacts, terms, tax IDs).
Ensure all invoices and payments are processed for closing.
Provide reports and documentation for audits.
Track outstanding payables and generate management reports.
Prepare accounts payable reports, aging schedules, and payment histories.
Provide weekly/monthly status reports on outstanding invoices.
Contribute accounts payable data for financial statements.
Ensure compliance with accounting policies and regulations.
Follow internal controls to reduce errors and prevent fraud.
Support audit preparation with documentation and explanations.
Provide general assistance to the finance department.
Support special projects such as expense tracking, petty cash reconciliation, and budget preparation.