Accounts Payable Specialist

Bertelsmann-Jobs • Morrisville, NC

6d • Hybrid

About The Position

The Accounts Payable Specialist performs and verifies day-to-day accounts payable and travel and expense transactions with limited guidance. The role supports accurate invoice processing, timely reimbursements and payments, and complete accounting records within established review and approval requirements. It resolves routine discrepancies, performs reconciliations and control activities, supports 1099 and unclaimed-property administration, and works with suppliers, employees, Accounting, and internal approvers. The Specialist protects confidential payment information and escalates complex, sensitive, or systemic issues.

This position is based in a flexible hybrid work environment. Employees must live in North Carolina within commuting distance of the Morrisville, NC headquarters and are expected to work onsite approximately 30 days per quarter.

Requirements

• Knowledge of full-cycle accounts payable, invoice processing, payment methods, expense administration, supplier inquiries, and accounting documentation.
• Knowledge of approval, segregation-of-duties, fraud-prevention, payment-verification, confidentiality, and record-retention controls.
• Skill in researching discrepancies, resolving routine exceptions, performing reconciliations, and maintaining audit-ready support.
• Ability to review invoice coding, approvals, payment details, expense documentation, and aging information for accuracy and completeness.
• Ability to responsibly use approved AI and AI-enabled tools to improve productivity and process quality while validating outputs and protecting confidential information.
• Ability to manage recurring payment and close deadlines while communicating effectively with suppliers, employees, Accounting, and approvers.
• Proficiency with spreadsheet, ERP, procure-to-pay, expense, and payment tools relevant to the function.
• At least 2 years of accounts payable, invoice or expense processing, payment operations, bookkeeping, or related accounting experience.
• Experience reviewing transactions, resolving discrepancies, maintaining documentation, and working within recurring payment or period-end deadlines.
• Bachelor's degree in Accounting, Business Administration, Finance, or a related field.
• Must live in North Carolina within a commutable distance of the Morrisville, NC office (approximately a one-hour commute) and work onsite approximately 30 days per quarter.

Responsibilities

• Process and code supplier invoices and direct-entry transactions; check for duplicate risks, supporting documentation, approvals, and due dates.
• Research and resolve routine invoice workflow, export, dispute, blocked-email, and approval-chain issues; escalate integration or systemic errors.
• Prepare and verify payments and funding, and complete assigned payment controls, including OFAC, positive-pay, ACH authorization, debit-block, approval, and payment-detail checks.
• Resolve returned, voided, reversed, or exception payments within established authority and retain supporting documentation.
• Review expense reports, receipts, lodging expenses, and reimbursements; resolve aged items and routine policy exceptions.
• Support expense-user profiles, reporting, corporate-card documentation, policy administration, and employee inquiries.
• Perform transaction matching and support recurring and period-end reconciliations, including voided checks, recurring invoices, aging, and unresolved items.
• Support 1099 reporting and unclaimed-property activities through documentation review, data cleanup, reconciliations, corrections, due diligence, filing support, and exception tracking.
• Resolve routine supplier and employee inquiries, document outcomes, and escalate urgent, sensitive, high-risk, or systemic matters.
• Maintain process and control documentation and responsibly use approved automation and AI-enabled tools to improve accuracy and efficiency while validating outputs and protecting confidential information.

Benefits

• Health and wellness benefits package, including an outstanding 401(k) match.
• Flexible PTO program.
• Inclusive parental leave policy.
• Relias pays the employee portion of the monthly healthcare premium.
• Flexible hybrid work environment with onsite and work-from-home options.
• Employee Resource Groups open to all employees.
• Comprehensive onboarding program.
• Growth and career advancement opportunities, including internal mobility.
• Leadership and professional development programs, technology and data science Nanodegree options, and professional development through conference attendance and participation in organizations.
• Onsite coffee shop with free coffee and pastries.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level