Accounts Payable Specialist

Chase Brexton Health Care•Baltimore, MD

6d•$24 - $30

About The Position

The Accounts Payable Specialist is responsible for cash review and posting and performs duties within the Accounts Payable and Payroll functions in Finance. The role also serves as a backup payroll administrator. The position handles accounts payable processing and record keeping, cash receipts and reconciliations, and payroll review. It coordinates with accounting staff and other departments to support accurate invoice coding, timely approvals and payments, month-end and year-end close, and audit activities. The role also maintains confidentiality of payroll information and provides backup support to payroll and finance team members.

Requirements

High school diploma.
Three years of experience in a comparable finance role.
Excellent written, verbal, and interpersonal communication skills.
Computer literacy.
Knowledge of cash, accounts payable, and payroll.
Strong organizational skills and attention to detail.
Ability to follow up on pending issues.

Nice To Haves

NetSuite experience.

Responsibilities

Gather approvals and supporting documentation for bill payments in accordance with the Grant of Authority policy.
Coordinate with the Staff Accountant to ensure AP entries are accurately posted and accrued during month-end close.
Review journal entry activity and prepare monthly reconciliations for cash, accounts receivable, cash clearing, and AP-related accounts.
Work with the AP/Payroll Accountant to open and deposit payments received by mail.
Post daily banking activity in the accounting system.
Review invoice coding for accurate general ledger classification.
Assist with month-end close, year-end close, and audits.
Assist with remittance of unclaimed property.
File paid invoices electronically and maintain files of unpaid invoices.
Obtain vendor-service approvals from other departments, take vendor calls, and resolve disputed items.
Work with department leadership to ensure invoices are accurately coded and processed timely.
Report cash-related discrepancies to management.
Provide cash-depositing data to the outside billing and cash-posting company.
Educate department heads and supervisors on using and submitting daily cash reconciliations.
Review and post over-the-counter cash receipts, including checks and credit card payments, for all locations.
Code lockbox cash receipts to the appropriate general ledger account.
Reconcile cash deposits with supporting documentation from various departments.
Manage and administer the change-drawer (petty cash) process for clinics and pharmacy.
Reconcile reported hours against the ADP payroll register before payroll submission.
Review payroll data entered by the Payroll Accountant for accuracy.
Maintain strict confidentiality of payroll information.
Assist the team with the annual audit and provide backup for certain duties of the Payroll Accountant and other team members.
Perform other duties as required.