Accounts Payable Specialist

Visual Comfort • Skokie, IL

9d • Onsite

About The Position

The Accounts Payable Specialist collaborates with Accounting, Purchasing, Warehouse/Distribution, department managers, vendors, and internal business partners to ensure accurate and timely processing of accounts payable transactions. The role reviews and processes invoices, resolves payment discrepancies, supports monthly close activities, manages vendor accounts, prepares payments, supports audits, and contributes to process improvements that strengthen controls and operational efficiency.

The position is onsite and follows a Monday–Friday, 8:00 a.m.–5:00 p.m. schedule. Success requires dependable attendance and punctuality, effective collaboration, and adherence to Visual Comfort’s company values and established policies and controls.

Requirements

• At least 5 years of experience in Accounts Payable, Accounting, Finance, or related financial operations.
• Strong knowledge of accounts payable processes, including PO and non-PO invoices, three-way matching, payment processing, vendor reconciliations, vendor maintenance, and expense reporting.
• Experience preparing and executing check runs and supporting ACH and wire payment processing.
• Experience with ERP systems.
• Strong aptitude for and proficiency navigating systems and programs.
• Exceptional organizational and time management skills and strong attention to detail.
• Ability to prioritize and handle multiple tasks and changing priorities.
• Ability to achieve results independently and through others by fostering teamwork and cooperation.
• Exceptional communication across email, chat, and phone.
• Equivalent combinations of education and experience will be considered.

Nice To Haves

• Associate or bachelor’s degree in Accounting, Finance, Business, or a related field preferred.
• JD Edwards and/or Microsoft Dynamics 365 experience preferred.
• Concur expense management and corporate credit card process experience preferred.
• Experience in interior design, custom home building products, luxury home furnishings, and/or the lighting industry is a plus.

Responsibilities

• Review, verify, and process vendor invoices, ensuring accurate coding, approvals, supporting documentation, and timely payment in accordance with company policies and controls.
• Perform three-way matching and resolve discrepancies involving pricing, quantities, receipts, coding, approvals, payment terms, and related transaction issues.
• Prepare payment proposals and support check runs, ACH payments, and wire payment processing; review credits, duplicate invoices, payment holds, and exceptions.
• Manage assigned accounts payable inboxes and serve as a primary point of contact for vendors and internal business partners on invoice and payment inquiries.
• Reconcile vendor statements and research missing invoices, unapplied credits, duplicate invoices, payment variances, and aged outstanding items.
• Process vendor setup and maintenance requests, including collecting and reviewing W-9s and other required documentation in accordance with established controls.
• Review and process employee expense reports and corporate credit card transactions, ensuring compliance with company policies and approval requirements.
• Support monthly close activities, including accounts payable aging reviews, accruals, capital expenditures, account reconciliations, reporting, and audit preparation.
• Identify process improvement opportunities and participate in automation initiatives, ERP enhancements, testing, and maintenance of standard operating procedures.
• Work effectively with others to accomplish organizational goals and identify and resolve problems.
• Adhere to Visual Comfort company values, demonstrate commitment, dependability, and punctuality, and maintain a consistent workplace presence to collaborate and communicate with coworkers and teams.

Benefits

• Structured training program, ongoing education, and career advancement opportunities.
• Generous vacation accrual and paid time off policies.
• Seven paid holidays per year and two floating holidays.
• Competitive compensation plan.
• Company covers the majority of employee medical premiums; vision and dental coverage are available starting the first of the month following the start date.
• Company-provided life insurance and short-term disability coverage.
• 401(k) plan with company matching up to 4%, available beginning the first of the month following hire date.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed