Accounts Payable Specialist
About The Position
TOTE Resources is seeking a detail-oriented, customer-focused, and highly organized Accounts Payable Specialist to join our Finance team. This is an exciting opportunity for an accounting professional who enjoys working in a collaborative environment, managing high-volume transactions, and contributing to the financial success of a dynamic organization. The Accounts Payable Specialist is responsible for ensuring the accurate and timely processing of invoices, maintaining strong vendor relationships, supporting month-end close activities, and driving continuous process improvements within the Finance team.
Requirements
- 3+ years of Accounts Payable experience, preferably in a high-volume environment.
- Strong knowledge of accounts payable, invoice processing, and account reconciliations.
- Experience working with ERP systems or accounting software.
- Proficiency in Microsoft Excel, including VLOOKUP, XLOOKUP, formulas, filters, and data analysis.
- Strong organizational, analytical, and problem-solving skills.
- Exceptional attention to detail and commitment to accuracy.
- Ability to manage multiple priorities and consistently meet deadlines.
- Strong written and verbal communication skills.
- Commitment to providing outstanding customer service.
Nice To Haves
- Experience with Infor FSM, EAM, ABBYY Vantage, or Similar ERP Systems
- Knowledge of 1099 reporting and vendor tax compliance.
- Experience supporting month-end close and audit preparation.
- Familiarity with electronic invoice workflows, invoice automation, and paperless AP systems.
- Experience in transportation, maritime, logistics, or related industries.
Responsibilities
- Process high-volume invoices accurately and efficiently
- Review and match invoices to purchase orders
- Verify approvals and ensure compliance with internal controls, company policies, and procedures
- Research and resolve invoice discrepancies, payment issues, and vendor inquiries.
- Monitor aging invoices and proactively manage payment deadlines.
- Perform vendor statement reconciliations and resolve outstanding items
- Assist with month-end close
- Support annual audits by preparing documentation and responding to audit requests.
- Partner with cross-functional teams to ensure accurate expense reporting and payment processing.
- Provide exceptional customer service to vendors and internal stakeholders.
- Identify and implement process improvements that increase efficiency, accuracy, and compliance.
- Support continuous improvement initiatives within the Finance department.
Benefits
- Health, Dental, and Vision Insurance
- Life Insurance
- Short-Term Disability
- Employee Assistance Program (EAP)
- 401(k) with Company Match and Discretionary Funding
- Tuition Reimbursement
- Supplemental Parental Leave
- Jury Duty and Bereavement Leave
- Minimum of 10 days of vacation annually
- 10 days of sick leave
- 10 paid holidays plus 1 floating holiday every 12 months
- Eligibility for an annual discretionary bonus (based on eligibility)
- Career Growth and Development Opportunities
- Collaborative and Supportive Team Culture
- Hybrid Work Flexibility
- Stability Within a Well-Established Organization
- Opportunity to contribute to a company known for operational excellence, innovation, and customer service
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
