Accounts Payable Specialist

CBIZ•Cleveland, OH

20d•Hybrid

About The Position

The Accounts Payable Specialist performs day-to-day accounts payable activities, including invoice review, validation, coding, and processing in accordance with company policies and approval requirements. The role maintains vendor records, resolves invoice and payment issues, processes employee expense reimbursements and corporate card transactions, and prepares vendor payments using ACH, check, and wire disbursements. The position also reconciles vendor statements and accounts payable records, monitors invoice aging and open payables, prepares recurring and ad hoc reports, and responds to inquiries from vendors, employees, and internal business partners. The specialist supports internal and external audits, assists with process improvements, system testing, and special projects, and performs other administrative and departmental duties as assigned.

Requirements

Bachelor's degree in accounting, finance, or a relevant field.
Two years of functional accounting experience.
Proficiency with Microsoft Office, including Outlook, Excel, and Word.
Communication, organization, interpersonal, analytical, and problem-solving skills.
Ability to work independently and meet deadlines.
Ability to handle sensitive and confidential information with discretion.
Accuracy and attention to detail.

Nice To Haves

Desire to be a committed team member and assist in other areas of the company's operations.

Responsibilities

Review, validate, code, and process invoices in accordance with company policies and approval requirements.
Maintain vendor master records, including vendor setup, updates, tax documentation, and ongoing account maintenance.
Research and resolve invoice discrepancies, payment issues, and vendor inquiries.
Review and process employee expense reimbursements and corporate card transactions in compliance with travel and expense policies.
Prepare and process vendor payments by ACH, check, and wire, following internal controls and payment deadlines.
Reconcile vendor statements and accounts payable records, identifying and resolving outstanding or disputed items.
Monitor invoice aging and open payables to support timely payment processing and vendor account management.
Prepare and distribute recurring and ad hoc accounts payable reports for management, Treasury, vendors, and business units.
Respond to vendor, employee, and internal business partner inquiries regarding invoice status, payment timing, expense reimbursements, and account discrepancies.
Support internal and external audits by providing requested documentation, reports, and transaction support.
Assist with accounts payable process improvements, system testing, and special projects.
Perform administrative and departmental duties as assigned in support of the Accounts Payable function.