Accounts Payable Specialist

Habitat for Humanity Portland Region•Portland, OR

81d•Hybrid

About The Position

Habitat for Humanity Portland Region is seeking a detail-oriented accounting professional with strong accounts payable experience and a solid understanding of accounting principles to join their Finance team. This part-time, non-exempt role involves managing the full-cycle accounts payable process, preparing reconciliations and journal entries, resolving discrepancies, and supporting month-end and year-end close activities. The ideal candidate takes ownership of their work, proactively identifies and resolves issues, ensures accuracy and timeliness, and maintains strong internal controls. They communicate effectively with vendors and internal stakeholders, partner closely with the Finance team, and look for opportunities to improve processes and increase efficiency. This position operates in an independent, hybrid work environment and contributes to establishing, documenting, and refining procedures that support sustainable and scalable operations.

Requirements

4+ years of accounts payable experience (full-cycle strongly preferred)
Proficiency with QuickBooks
Experience with Smartsheets or similar approval workflow tools
Strong Excel skills (filtering, sorting, basic formulas)
Exceptional attention to detail and organizational skills
Demonstrated ability to work independently, prioritize competing deadlines, and drive work to completion with minimal oversight.
Strong problem-solving skills and sound judgment when resolving discrepancies and process issues.
A continuous improvement mindset with experience identifying, recommending, and implementing process enhancements.
Experience creating, documenting, and improving procedures and workflows.
Exceptional attention to detail, organization, and follow-through.
Strong communication skills and the ability to build productive working relationships across departments.
Any combination of formal education, paid work experience, unpaid/volunteer experience, and life experience will be considered.

Nice To Haves

Experience managing structured approval workflows (e.g., Smartsheet, Bill.com)
Process improvement mindset with a focus on efficiency
Ability to manage multiple priorities and deadlines simultaneously

Responsibilities

Managing the full-cycle accounts payable process working within established accounting procedures and internal controls, while identifying opportunities for improvement
Reviewing, coding and entering vendor invoices in Quickbooks with departmental allocation calculations as handled in MS Excel
Tracking and driving invoice approvals through Smartsheets
Ensuring all payments are completed accurately and on time
Communicating with vendors and People Leaders to resolve invoice issues and inquiries
Maintaining well-organized records of invoices, approvals, and payments physically and digitally
Tracking payment due dates and prioritizing urgent items
Processing monthly corporate credit card activity via Concur, including receipt review, coding, approvals, and posting transactions in QuickBooks
Managing the team member reimbursement process beginning-to-end, including review, entry into QuickBooks, and payment processing
Identifying process inefficiencies, recommending solutions, and implementing approved improvements to increase accuracy, efficiency, and compliance.
Developing, documenting, and maintaining accounts payable procedures and workflows to support consistency and cross-functional collaboration.
Serving as a resource to internal stakeholders on accounts payable processes, requirements, and best practices.