Accounts Payable Specialist

Katella Deli • Los Alamitos, CA

7d

About The Position

The Accounts Payable Specialist obtains invoice approvals and audits, codes, and enters approved invoices and credit card purchases in QuickBooks. The role prioritizes invoices based on cash discounts and payment terms, seeks favorable vendor terms, processes check requests and online payments, and ensures checks are matched, signed, and mailed on time. It also handles vendor inquiries and relationships, rebate paperwork, vendor statements, and W-9 collection. The specialist reviews invoice coding in Ctuit and QuickBooks, checks delivery and repairs and maintenance logs for missing invoices, maintains accurate records, and assists with period-end and year-end closing and other projects as needed. The position communicates and works with management and maintains files in accordance with company policy and accepted accounting practices.

Requirements

• Minimum three years of experience as an accounts payable clerk.
• Intermediate experience with QuickBooks, Word, Excel, and 10-key by touch.
• Strong organizational skills, follow-through, and ability to juggle and prioritize tasks.
• Ability to identify and resolve problems in a timely manner and gather and analyze information skillfully.
• Ability to manage difficult client or customer situations, respond promptly to customer needs, solicit feedback to improve service, respond to requests for service and assistance, and meet commitments.
• Ability to prioritize and plan work activities and use time efficiently.
• Accuracy and thoroughness, with the ability to monitor work quality and apply feedback to improve performance.
• Ability to meet productivity standards and complete work in a timely manner.
• Ability to adapt to changes in the work environment, manage competing demands, and handle frequent change, delays, or unexpected events.

Nice To Haves

• Previous experience in a bakery or food environment.

Responsibilities

• Obtain approval of invoices.
• Audit, code, and enter approved invoices and credit card purchases in QuickBooks.
• Prioritize invoices according to potential cash discounts and payment terms, and obtain favorable terms for the company.
• Match invoices to checks, obtain signatures, and mail checks in a timely manner.
• Process check requests and pay invoices online using company credit cards or bank accounts.
• Answer vendor inquiries and strengthen and grow vendor relationships.
• Submit paperwork to vendors to obtain rebates.
• Obtain vendor statements and ensure company records agree with vendor records.
• Review invoices in Ctuit to ensure they are correctly coded and recorded in QuickBooks.
• Review delivery and repairs and maintenance logs to ensure all invoices are received.
• Obtain W-9s from all vendors.
• Communicate and work with management.
• Maintain files and documentation accurately in accordance with company policy and accepted accounting practices.
• Assist with period-end and year-end closings.
• Assist with other projects as needed.

What This Job Offers

• Job Type: Full-time
• Education Level: No Education Listed