Accounts Payable Specialist

PPC Partners Inc.•New Berlin, WI

21d

About The Position

The Accounts Payable Specialist manages the timely and accurate processing of invoices, requisitions, and expense reimbursements. The role ensures adherence to accounts payable policies and internal controls, monitors outstanding items, supports vendor payment processes, maintains documentation, and responds to inquiries about payment status and statement reconciliation. It also supports process improvements and provides administrative support, including maintaining office supplies. The position includes safety responsibilities: identifying hazards and ways to eliminate them, bringing unsafe habits or hazards to others’ attention, supporting the company’s goal of zero accidents, encouraging communication about safety concerns and PPE, and completing expected safety training. The role is based in an office environment and involves sitting and standing, as well as extended computer and keyboard use at a workstation.

Requirements

High school diploma or equivalent.
Positive attitude and personal integrity.
Proficiency with Microsoft Office Suite, including Excel, Word, Outlook, and Teams.
Strong verbal and written communication skills.
Strong attention to detail and an inquisitive mindset to verify invoice accuracy, resolve discrepancies, and prevent payment errors.
Resourceful problem-solving ability.
Ability to adapt quickly to evolving internal processes.
Strong customer service skills.
Ability to analyze and identify potential fraud risks.
Desire to contribute actively to a team environment.

Nice To Haves

Higher education in a relevant field.
1–2 years of Accounts Payable experience.

Responsibilities

Accurately enter supplier invoices into the accounting system on a regular basis.
Monitor invoices placed on hold and ensure timely resolution and correct expense allocation within the appropriate accounting period.
Process supplier payments and colleague expense reimbursements accurately and on time.
Follow accounts payable policies, procedures, and internal controls.
Support the development and evaluation of accounts payable processes to improve efficiency and effectiveness.
Respond to internal and external inquiries regarding payment status and statement reconciliation.
Maintain proper accounts payable documentation and records.
Provide administrative support and maintain office supplies.
Identify hazards and methods to eliminate them by work task, and bring observed hazards or unsafe habits to others’ attention.
Support the company’s goal of zero accidents and promote open communication between field and office about safety concerns, suggestions, improvements, and PPE needs.
Obtain safety training as expected of company personnel.