Accounts Payable Specialist
About The Position
PanCare of Florida is seeking an Accounts Payable Specialist to support the Finance Manager with day-to-day financial operations, including purchasing, accounts payable, general accounting, grants accounting, and analysis. The position is located in Panama City, Florida, and works Monday through Friday, 8 a.m. to 5 p.m. The role processes accounts payable, check requests, invoices, receipts, accounts receivable, and journal vouchers, and enters transactions into the general ledger. It maintains financial records, performs account analysis and reconciliations, supports payroll and benefits processing, and assists with annual audit document requests. Under supervision, the specialist collaborates with staff and senior management to provide financial data for program planning, evaluation, and reporting. The position may also include participation in safety programs and assignment to an emergency response team. PanCare offers medical, dental, and vision insurance; 14 paid holidays; three weeks of paid vacation per year; and participation in a 403(b) plan with a 6% employer match and 3% base employer contribution.
Requirements
- Associate degree or equivalent work experience; experience in a nonprofit, FQHC, or governmental environment is preferred.
- At least 1 year of bookkeeping experience, including accounts payable and accounts receivable.
- Proficiency with computer applications, spreadsheet software, and QuickBooks.
- Excellent attention to detail and strong interpersonal skills.
- Ability to communicate effectively, verbally and in writing, with all levels, including the Board, staff, vendors, and others.
- Ability to manage multiple deadlines and prioritize effectively while exercising discretion with confidential information.
Nice To Haves
- Bachelor's degree in accounting.
- At least 3 years of bookkeeping experience, including accounts payable and accounts receivable.
- Experience in nonprofit bookkeeping and community-based organizations.
- Experience in a nonprofit, FQHC, or governmental environment.
Responsibilities
- Process the accounts payable cycle in a timely and accurate manner.
- Review check requests for accuracy of amounts, documentation, approvals, and account codes.
- Enter check requests and invoices into the general ledger accurately and on time.
- Print checks, check register reports, and other accounts payable reports.
- Process receipts and accounts receivable and enter them into the general ledger accurately and on time.
- Maintain an efficient and organized filing system for financial records.
- Provide backup support for payroll and benefits processing.
- Enter journal vouchers into the general ledger accurately and on time.
- Work collaboratively under supervision with staff and senior management to provide timely and accurate financial data for program planning, evaluation, and reporting.
- Perform account analysis and reconciliations as required.
- Assist with annual audit requests by retrieving and filing auditor-requested documents.
- Participate in safety programs, which may include assignment to an emergency response team.
- Perform other accounting-related duties as assigned.
Benefits
- Medical insurance
- Dental insurance
- Vision insurance
- 14 paid holidays
- Three weeks of paid vacation per year
- 403(b) plan with a 6% employer match and 3% base employer contribution
- Supportive work environment
- Opportunities for professional growth
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
Associate degree
