Accounts Payable Specialist

Aston Carter•Bethesda, OH

3d•$25 - $30•Hybrid

About The Position

The Accounts Payable Specialist supports accurate and timely invoice and payment processing in a high-volume finance environment. The role focuses on clearing accounts payable reconciliation backlogs, maintaining accurate vendor records, supporting month-end accounting activities, and contributing to process improvements. The specialist collaborates with the accounting and finance team and works with multiple screens and systems to manage invoices, reconciliations, and vendor data. This is a two-month contract based in Bethesda, Maryland, with potential extension based on performance and business needs. The role is hybrid, typically requiring approximately two days per week in the office, with some flexibility. The schedule is Monday through Friday, 8:30 AM to 5:30 PM. The stated pay range is $25.00–$30.00 per hour.

Requirements

Bachelor's degree in Accounting.
At least 2 years of Accounts Payable and/or Accounts Receivable experience.
Experience assisting with reconciliations and invoice processing in a high-volume environment.
Experience working in an accounting or finance environment.
Proficiency in Microsoft Excel, including pivot tables, basic formulas and functions, and data organization and analysis.
Strong attention to detail and commitment to accuracy in financial transactions.
Ability to manage multiple priorities and meet deadlines in a fast-paced setting.
Strong work ethic and willingness to learn and contribute to team goals.
Ability to work with multiple screens and systems simultaneously.
Experience with accounting or ERP systems such as JAMIS, Deltek, or similar platforms.

Nice To Haves

Experience with JAMIS, Deltek, or other accounting/ERP systems.
Experience assisting with reconciliations and invoice processing in a high-volume environment beyond the minimum requirements.
Experience supporting finance or accounting teams within nonprofit organizations.
Experience supporting finance or accounting teams within government contracting environments.
Experience supporting finance or accounting teams within research organizations.
Strong interpersonal skills and ability to collaborate effectively with a multidisciplinary finance team.
Initiative in identifying process improvements within accounts payable or related functions.

Responsibilities

Process and enter invoices accurately into the accounting system in a high-volume environment.
Assist with clearing existing accounts payable reconciliation backlogs and streamlining AP processes.
Review financial transactions for completeness and accuracy, including documentation and coding.
Reconcile vendor statements, identify discrepancies, and follow up to resolve issues.
Research and resolve invoice, payment, and account issues with internal stakeholders and vendors.
Maintain accurate vendor records and supporting documentation in accordance with organizational policies.
Support month-end accounting activities, including reconciliations and preparation of AP-related reports as needed.
Collaborate with accounting and finance team members to complete accounts payable processes on time.
Use multiple screens and systems simultaneously to manage invoices, reconciliations, and vendor data.
Perform other accounting and administrative duties as assigned to support the finance function.

Benefits

Medical insurance (if eligible).
Dental insurance (if eligible).
Vision insurance (if eligible).
Critical Illness, Accident, and Hospital coverage (if eligible).
401(k) retirement plan, with pre-tax and Roth post-tax contributions available (if eligible).
Voluntary life and AD&D insurance for the employee and dependents (if eligible).
Short- and long-term disability coverage (if eligible).
Health Spending Account (HSA) (if eligible).
Transportation benefits (if eligible).
Employee Assistance Program (if eligible).
Time off/leave, such as PTO, vacation, or sick leave (if eligible).