Accounts Payable Specialist

Upbring•Austin, TX

86d•Onsite

About The Position

At Upbring, our team is united by a shared mission: to break the cycle of child abuse and advance the wellbeing of children, families and communities, empowering them to thrive. As servant-leaders, we lead by example, working passionately to create a brighter future for those we serve. Every day, we strive to embody our core values: We are Warriors: Fierce, resilient, and courageous, we face challenges head-on with unwavering loyalty and passion. We are Servants: We dedicate ourselves to serving others, empowering those around us to thrive. We are Family: We work together as a supportive, caring community, creating a sense of belonging and strength. Joining Upbring means becoming part of a family of passionate individuals who are fearless in their pursuit of lasting change. Together, we are making a difference, one life at a time. The Accounts Payable Specialist is responsible for assisting with the Organization’s procurement systems using the accounting software and other programs as well as maintaining accurate user data across systems and ensuring a seamless procure-to-pay process in accordance with the Organization’s standards, department policies, contract requirements, and other federal, state, and local regulatory requirement.

Requirements

High School diploma or GED equivalent
One (1) year experience in accounts payable
General experience with computerized accounts payable system and software

Nice To Haves

Strong time management and organizational skills and ability to pay close attention to detail and meet deadlines
Strong interpersonal skills with the ability to work independently and within a team environment and with a diverse group of people
Strong verbal and writing communication skills with the ability to effectively communicate with diverse group of people
Possess sensitivity to the service population's cultural and socio-economic characteristics
Proficient with Microsoft Word, Excel, and Outlook

Responsibilities

Establishes and maintains relationships with new and existing vendors and handles all vendor correspondence via phone or email
Investigates and resolves problems associated with processing of invoices and purchase orders
Handles accounts payable for separate entities and vendors using accounting software
Ensures invoices, expense reports and credit card other charges are coded appropriately and approved timely by designated personnel prior to payment
Ensures invoice, expense reports and credit card other charges are paid timely and accurately while adhering to departmental procedures
Codes various charges for expenses to be allocated to allocated across departments within the Organization
Ensures all corporate purchasing card users turn in timely the receipts for their purchases along with description of transactions according to the Organization’s policies
Prepares batch check runs, wire transfers, and ACH transactions
Process remittance information from checks, drafts and wire transfers for invoices provided by vendors, reviewing instructions accompanying items to determine proper disposition and crediting accounts in accordance with standard procedures
Receives, research, and resolves a variety of routine internal and external inquiries concerning account status, including communicating the resolution of discrepancies to appropriate persons
Files, maintains, and distributes accounting documents, records, and reports
Completes with monthly status reports and monthly closings as well as annual external reporting, including 1099s, property tax exemptions and redemption filings
Reviews and ensures coding of invoices, expense reports and other charges and sets up vendors into the Accounts Payable system
Enters and manages new vendors with correct accounting coding and updated pricing and catalogs
Other duties and projects as assigned