Accounts Payable Specialist

Upbring•Austin, TX

174d

About The Position

The Accounts Payable Specialist assists with the Organization’s procurement systems using accounting software and other programs, maintains accurate user data across systems, and supports a seamless procure-to-pay process in accordance with organizational standards, department policies, contract requirements, and federal, state, and local regulations. The position handles vendor relationships and correspondence, processes invoices and payments, maintains accounting records, and supports monthly and annual reporting. The role requires sitting and using a computer for extended periods and may involve exposure to children. It also requires the ability to lift, push, pull, or move up to 25 pounds. With or without reasonable accommodation, the employee must be able to perform the position’s essential functions and use equipment such as a computer, copier, fax machine, and telephone.

Requirements

High school diploma or GED equivalent.
One year of accounts payable experience.
General experience with a computerized accounts payable system and software.

Nice To Haves

Strong time management and organizational skills, attention to detail, and ability to meet deadlines.
Strong interpersonal skills and ability to work independently, within a team, and with a diverse group of people.
Strong verbal and written communication skills and ability to communicate effectively with diverse groups of people.
Sensitivity to the service population’s cultural and socio-economic characteristics.
Proficiency with Microsoft Word, Excel, and Outlook.

Responsibilities

Establish and maintain relationships with new and existing vendors and handle vendor correspondence by phone or email.
Investigate and resolve problems associated with processing invoices and purchase orders.
Handle accounts payable for separate entities and vendors using accounting software.
Ensure invoices, expense reports, and credit card charges are coded appropriately and approved timely by designated personnel before payment.
Ensure invoices, expense reports, and credit card charges are paid accurately and on time in accordance with departmental procedures.
Code expenses for allocation across departments within the Organization.
Ensure corporate purchasing card users submit receipts and transaction descriptions on time according to organizational policies.
Prepare batch check runs, wire transfers, and ACH transactions.
Process remittance information from checks, drafts, and wire transfers for vendor invoices; review accompanying instructions and credit accounts according to standard procedures.
Receive, research, and resolve routine internal and external inquiries about account status, communicating resolutions of discrepancies to appropriate persons.
File, maintain, and distribute accounting documents, records, and reports.
Complete monthly status reports and monthly closings, as well as annual external reporting, including 1099s, property tax exemptions, and redemption filings.
Review and ensure coding of invoices, expense reports, and other charges, and set up vendors in the Accounts Payable system.
Enter and manage new vendors with correct accounting coding and updated pricing and catalogs.
Perform other duties and projects as assigned.