Accounts Payable Specialist

Stellar Senior Living • Midvale, UT

9d • Onsite

About The Position

Stellar Senior Living is seeking a full-time Accounts Payable Specialist for its corporate office team at the Stellar Senior Living Resource Center in Midvale, Utah. This hourly position is responsible for managing a high volume of invoices accurately and on time in a fast-paced environment. The role requires exceptional attention to detail, strong organizational skills, and effective communication with vendors and internal teams.

The specialist supports the accuracy and timeliness of company financial operations, including invoice processing, vendor account reconciliation, reporting, audit preparation, and vendor record maintenance. The role also provides accounts payable training and support to community-level teams and works with the skilled nursing team on accurate postings for cost reporting audits. The accounting team is growing, and the position offers opportunities to take on broader responsibilities, such as financial analysis, account reconciliations, and financial reviews.

Stellar Senior Living is a premier assisted living and memory care provider in the Western United States. Founded in 2012, the company reports having over 3,200 employees and continues to grow. It describes its goal as providing a “Stellar life” for residents, families, and employees, and states its commitment to an inclusive and welcoming environment and equal employment opportunity.

Requirements

• At least 1 year of accounts payable or accounting experience.
• High school diploma or GED.
• Exceptional attention to detail and strong analytical and problem-solving skills.
• Strong proficiency in Excel and Microsoft Office.
• Excellent time-management and organizational abilities, including the ability to handle multiple priorities.
• Clear and professional written and verbal communication skills.
• Customer-service orientation and ability to build strong vendor and internal relationships.
• Self-motivated team player with a positive attitude and willingness to take initiative.

Nice To Haves

• High-volume invoice-processing experience.
• Associate degree or coursework in accounting.
• Familiarity with accounting systems and procurement platforms.

Responsibilities

• Accurately code, process, and verify high volumes of invoices to ensure expenses are properly posted within deadlines.
• Review invoices, payment terms, and supporting documentation for accuracy.
• Communicate with vendors to resolve discrepancies, set up payments, and onboard them into the accounts payable system.
• Coordinate with the accounts payable team to follow up promptly on emails, requests, and payment issues.
• Reconcile vendor statements and promptly resolve outstanding balances.
• Generate and analyze reports to monitor compliance with company policies and identify process-improvement opportunities.
• Prepare documentation and reports to support internal and external audits.
• Maintain accurate vendor records, including W-9 forms, and assist with 1099 issuance.
• Work with the skilled nursing team to ensure accurate postings for cost reporting audits.
• Provide accounts payable training and support to community-level teams.
• Participate in special projects as assigned.

Benefits

• Quarterly profit-sharing bonus.
• Medical, dental, and vision benefits.
• Unlimited PTO.
• Holidays.
• 401(k).
• Company-sponsored training, tuition reimbursement, and other learning opportunities.
• Opportunities for advancement.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED