Accounts Payable Specialist

Centers for Dialysis Care•Shaker Heights, OH

11d•$20 - $25•Onsite

About The Position

The Accounts Payable Specialist manages day-to-day accounts payable activities for 15 related entities operating across more than 30 facilities. The role ensures invoices are accurately coded, matched to supporting documentation, routed for approval, and processed according to payment schedules and internal controls. The position coordinates with facility staff, vendors, and internal approvers; resolves routine discrepancies; supports payment runs and month-end close; and escalates exceptions and control concerns appropriately. This is a full-time, on-site position at the Shaker Heights location, with a salary range of $20–$25 per hour. Daily work includes managing the AP inbox, reviewing invoices and vendor communications, processing invoices, performing three-way matches where applicable, routing non-PO invoices for approval, responding to vendor inquiries, and retaining invoice documentation. Weekly work includes preparing scheduled payment runs and checks or ACH files, reviewing proposed payments, routing checks that require dual authorization, distributing payments, and following up on open purchase orders and related exceptions. Monthly work includes reviewing outstanding items with the AP Supervisor, preparing approved recurring payments, comparing AP records with trial balance reports, reviewing assigned general-ledger expense activity, and tracking unresolved items. Additional responsibilities include reviewing and reconciling vendor statements, providing documentation for year-end audits, assisting with Forms 1099 and 1096, supporting the AP Supervisor during high-volume periods or coverage needs, providing AP reports or documentation to CDC staff in accordance with access and confidentiality requirements, completing required training, and performing other assigned AP and Business Office duties.

Requirements

High school diploma or GED.
At least 3 years of accounts payable experience; an equivalent combination of accounts payable and general accounting experience will also be considered.
Ability to learn and use accounts payable and document-management systems.
Working knowledge of invoice processing, three-way matching, payment preparation, vendor statement review, and AP close support.
Basic working knowledge of Excel and Outlook and comfort working with accounting systems.
Strong organization, prioritization, accuracy, and follow-through across competing deadlines.
Clear, professional communication and effective vendor and internal-customer service.
Sound judgment in researching discrepancies and knowing when to escalate.
Ability to work independently and collaboratively while maintaining confidentiality and following financial controls.

Nice To Haves

Direct AP experience in a multi-entity or multi-location environment.
Experience with Sage 100.

Responsibilities

Monitor and manage the AP inbox, organize incoming invoices, and route them to appropriate staff or approvers.
Review incoming mail, vendor statements, and payment-status inquiries; respond or route items as appropriate.
Process invoices for assigned entities according to AP policies, approval requirements, and documentation standards.
Perform three-way matching of purchase orders, invoices, and receiving documentation where applicable; research discrepancies and coordinate resolution.
Route non-PO invoices to the appropriate manager for approval before processing.
Respond to vendor inquiries and follow up on invoice discrepancies, credits, returns, and delivery issues.
Scan and retain invoices and supporting documentation in the electronic invoice storage system.
Prepare invoices for scheduled payment runs and generate checks or ACH payment files according to established procedures.
Match proposed payments to approved invoices and supporting documentation, and investigate exceptions before submission.
Route checks requiring dual authorization to the AP Supervisor; distribute or mail checks and remittance documentation.
File paid invoices and retain payment support in designated electronic or physical records systems.
Review PO Clearing and Open PO reports and follow up on missing invoices, outstanding receipts, and other exceptions.
Meet with the AP Supervisor before month-end close to review open invoices, payment issues, and outstanding items for assigned entities.
Prepare scheduled first-of-month payments, such as physician, rent, and other approved recurring transactions.
Compare AP records and supporting documentation with AP trial balance reports; investigate, resolve, or escalate discrepancies.
Review assigned general-ledger expense activity for missing invoices, coding issues, or other exceptions, making corrections only within assigned authority and approval procedures.
Track unresolved items and communicate status, ownership, and next steps to the AP Supervisor and relevant internal teams.
Periodically review vendor statements, reconcile them to AP records, and document and follow up on differences.
Provide supporting documentation for year-end audit activities.
Assist the AP Supervisor with preparation of Forms 1099 and 1096, as assigned.
Assist the AP Supervisor during high-volume periods or when coverage is needed.
Provide AP-related reports or documentation to CDC staff upon request in accordance with access and confidentiality requirements.
Complete required training and attend relevant job-related learning sessions.
Perform other AP and Business Office duties as assigned.