Accounts Payable Specialist
Woodland School•Portola Valley, CA
•Onsite
About The Position
Woodland is seeking a detailed-oriented individual with strong analytic and accounting abilities who applies sound, independent judgment across a variety of tasks. A successful candidate is a reliable professional who is collaborative, organized, and able to prioritize and juggle many tasks simultaneously. The A/P Specialist reports to the Chief Financial Officer. S/he is part of the team responsible for the school’s general accounting function and oversight of internal controls.
Requirements
- Bachelor’s Degree, preferably in Accounting or Finance.
- Minimum of two years’ experience in bookkeeping and/or accounting and finance, preferably in accounts payable and payroll processing
- Proficiency with QuickBooks
- Solid knowledge and understanding of accounting principles required
- Highly detail oriented, well-organized, flexible, and collaborative individual
- Common sense, professional decorum, and clear and concise communication skills are critical due to regular interaction with parents, faculty and administrators.
- Proficient in Microsoft Office, especially Excel and Word.
- Experience with Google Workspace including Google Sheets.
Nice To Haves
- Non-Profit/Independent School sector experience preferable
Responsibilities
- Responsible for weekly accounts payable processing, including data entry, scanning of invoices, mailing and ensuring proper coding of all invoices, check requests, and expense reimbursements, as per policy.
- Responsible for follow-up and research on all accounts payable inquiries.
- Maintain accounts payable vendor files, including weekly filing of payments.
- Ensure vendor files include current W9; prepare and file annual 1099 reports.
- Reconcile receipts for Extended Day and Enrichment programming.
- Reconcile receipts with school credit cards and PEX cards, monthly.
- Perform research, reconciliation, and other general accounting tasks as requested and necessary to meet department reporting deadlines.
- Provide assistance with regard to clerical administration and other support needs, including general school community events and other business office responsibilities.
- Support employee onboarding/offboarding, as needed.
- Assist in providing supervision duties for students as a member of the Woodland staff.
Benefits
- 401K employer contribution of 5% after one year of employment
- $1000 wellness stipend
- generous professional development program
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
