Accounts Payable Specialist

Greenpoint Technologies•Bothell, WA

5d•$51,000 - $70,000

About The Position

The Accounts Payable Specialist executes day-to-day accounts payable transactions in accordance with company policies, internal controls, and accounting standards. The role focuses on accurate and timely invoice processing, vendor maintenance, and payment preparation in a high-volume environment. The Specialist supports invoice and expense processing, payment runs, vendor inquiries, reconciliations, month-end close, recordkeeping, and AP process improvement. The position also supports the wider finance and accounting team with AP-related information and other assigned tasks.

Requirements

Associate degree (AA) or equivalent from a two-year college or technical school, at least 3 years of Accounts Payable experience, or an equivalent combination of education and experience.
Full understanding of AP processes.
Proven ability to process a high volume of invoices accurately and efficiently.
Confidently ask questions, follow instructions, and share feedback as needed.
Strong analytical skills and proficiency with accounting software and MS Suite.
Ability to work independently and cross-functionally as part of an established and growing team.
Strong sense of ethics, character, and interpersonal skills.
Experience with the full-cycle procure-to-pay process.
Ability to communicate effectively with vendors and internal stakeholders.
Ability to meet deadlines and adapt to changing priorities.
For employees working on programs subject to International Traffic in Arms Regulations, qualification as a US Person is required. A US Person is defined here as a US Citizen, a Permanent Resident who does not work for a foreign company, foreign government, or foreign governmental agency or organization, or a political asylee.
Ability to sit for extended periods, use hands to lift and/or move up to 10 pounds, occasionally lift and/or move up to 25 pounds, and have close/color vision ability to adjust focus.
Ability to travel as required.
Ability to work overtime when necessary.

Nice To Haves

Experience in a manufacturing environment.
Experience working for a US government contractor and understanding allowable cost requirements under DFARs, FARs, and CAS.

Responsibilities

Process vendor invoices, including data entry, validation, and full 3-way matching as required; resolve discrepancies with relevant stakeholders.
Review invoices and expense claims for unallowable costs in accordance with established policies and escalate exceptions as required.
Assist in preparing weekly and ad-hoc payment runs for electronic and check payments.
Review and process employee expense reimbursements and ensure policy compliance.
Assist with vendor inquiries and statement reconciliations.
Support month-end close activities, including AP accrual preparation.
Maintain accurate electronic AP records for audit purposes.
Maintain vendor master data and supporting documentation.
Research and analyze vendor accounts as needed.
Contribute to the preparation and maintenance of AP-related standard operating procedures.
Update the recurring expense tracker with relevant actions to ensure timely processing of recurring invoices.
Maintain a log of invoices awaiting approval or issue resolution.
Support the wider finance and accounting team with requests for AP-related information.
Assist with initiatives to improve processes within the AP function.
Assist with ad-hoc tasks and special projects as needed.
Maintain regular attendance, arrive on time, and work full shifts.
Perform other duties as assigned.