Accounts Payable Specialist

Allied Building Stores•Monroe, LA

About The Position

We are seeking an accurate, detail-oriented, and dependable Accounts Payable Specialist to join the accounting team. The role compiles, verifies, and processes invoices and billing data in the accounting system; maintains accurate records; resolves discrepancies; and supports daily accounting operations. It also involves communicating with vendors, dealers, and internal departments to support smooth financial workflows and data integrity. The position includes invoice and data processing, vendor statement reconciliation, error correction, dispute resolution, reporting, and administrative support. The specialist collaborates with departmental staff and cross-trains across the accounting department to provide team coverage. Employment is contingent on successful completion of a pre-employment background investigation and drug screen. A post-offer employment physical may also be required if necessitated by the specific position requirements.

Requirements

High school diploma or GED required.
Three to five years of related experience and/or training in accounts payable, inventory accounting, accounts receivable, invoicing, or bookkeeping, or an equivalent combination of post-secondary education and experience.
Proficiency operating computer systems or terminals and standard office machines.
Strong attention to detail, accuracy, and numerical ability.
Excellent written and verbal communication skills for resolving vendor and dealer inquiries and disputes.
Professionalism, problem-solving ability, and customer service orientation.
Strong organizational habits and ability to maintain meticulous records.
Willingness to cross-train and assist colleagues across the department.
Successful completion of a pre-employment background investigation and drug screen.
A post-offer employment physical may be required if the specific position requirements necessitate it.

Nice To Haves

Associate degree in Business Administration, Accounting, or a related field.
Microsoft Dynamics AX experience.

Responsibilities

Prepare, sort, code, and enter data from source documents into computer accounting records for daily posting to accounts payable and accounts receivable.
Examine source documents before data entry to verify accuracy, percentage calculations, and totals.
Scan invoices and supporting documents into the system for electronic transmission to dealers; review rejected items and reprocess them according to company procedures.
Prepare and distribute posted invoices electronically to individual dealers.
Assist the Invoice Clerk with batch invoice entry as needed.
Perform regular vendor statement reconciliations.
Check accounting codes, correct errors, and log discrepancies requiring adjustments.
Review error reports and promptly enter corrections into the system.
Contact source document preparers to clarify questions, address inconsistencies, or obtain missing data.
Handle customer and dealer complaints and resolve vendor-dealer disputes professionally, equitably, and promptly.
Compile statistical information and prepare financial and operational reports for management.
Collaborate with departmental staff to achieve team goals and maintain the integrity of financial data in company systems.
Cross-train in all areas of the accounting department to provide coverage and support for team members.
Answer questions and assist employees, vendors, and dealers with invoice statuses.
Assist with incoming and outgoing mail distribution, including picking up and delivering mail at the post office as needed.
Serve as a relief telephone operator when needed.
Maintain accounting records and perform general clerical duties, including making copies and operating standard office equipment.