Accounts Payable Specialist

Related • UNAVAILABLE, Texas

5d • Hybrid

About The Position

The Accounts Payable Specialist supports day-to-day accounts payable functions for Related Affordable Management across its affordable housing portfolio. The role processes vendor payments, manages vendor records, performs invoice and batch processing, and resolves payment exceptions to support timely, accurate financial operations. Working under the direction of the AP Manager, the Specialist responds to vendor and Operations inquiries, monitors payment status, and supports standardized accounts payable processes during the organization’s transition to Yardi.

This is a hybrid opportunity supporting properties that may be in different U.S. time zones. The position is mostly work from home, with occasional time in the Dallas office. Occasional overtime may be required to meet month-end, year-end, or other business deadlines, though the position is exempt and ineligible for overtime pay. The anticipated salary range is $60,000–$70,000 per year, with an annual performance bonus.

Requirements

• High school diploma or equivalent required.
• One or more years of accounts payable or accounting experience.
• Working knowledge of Yardi, JD Edwards, or similar enterprise resource planning systems.
• Advanced proficiency in Microsoft Excel and proficiency with Microsoft Office applications.
• Experience processing high-volume financial transactions with exceptional accuracy and attention to detail.
• Strong analytical and problem-solving skills, including the ability to identify and resolve discrepancies.
• Excellent written and verbal communication skills and ability to interact effectively with team members, business partners, and senior leaders.
• Strong organizational and time-management skills, including the ability to manage multiple priorities and meet deadlines.
• Ability to maintain confidentiality and handle sensitive issues professionally.
• Demonstrated accountability and reliability, ownership of projects and outcomes, precision, resilience, proactive problem-solving, and commitment to learning and development.
• Ability to foster collaboration and a resident-centered environment through empathy, respect, and cross-functional cooperation.

Nice To Haves

• Associate’s degree in Accounting, Finance, Business, or a related field.
• Knowledge of affordable housing programs, including LIHTC, HUD, and Project Based Section 8.

Responsibilities

• Process accounts payable transactions accurately and according to company policies and timelines.
• Manage payment processing, including check runs, electronic payments, manual wires, escrow payments, and voided or reissued payments.
• Support centralized invoice coding and routing and ensure invoices are processed accurately and on time.
• Maintain organized documentation for payment transactions and supporting records.
• Process vendor setup requests and maintain vendor records in Yardi.
• Verify required documentation and approvals before establishing new vendors.
• Maintain accurate vendor payment methods and account information.
• Support vendor onboarding and compliance with company standards.
• Process recurring and non-recurring accounts payable uploads, including utility reimbursements, rehabilitation requisitions, and annual or semiannual distributions.
• Review batch uploads for completeness and accuracy before processing.
• Monitor processing schedules to ensure timely payments.
• Research and resolve payment exceptions, system errors, and invoice discrepancies.
• Investigate system-generated errors and work with internal teams to resolve outstanding issues.
• Escalate complex payment issues to the AP Manager when appropriate.
• Process security deposit refunds under the guidance of the AP Manager.
• Ensure refunds are accurate and completed within established service standards.
• Maintain supporting documentation for audit and compliance purposes.
• Serve as a primary point of contact for Operations regarding vendor payments and payment status.
• Respond promptly and professionally to inquiries from property teams and internal departments.
• Partner with Accounting, Operations, and other departments to resolve accounts payable issues.
• Support continuous process improvement and standardization initiatives related to the Yardi implementation.
• Assist with special projects as needed.

Benefits

• 19 or more days of paid time off.
• Choice of medical, vision, and dental options.
• Life insurance and an Employee Assistance Program.
• 401(k).
• Flexible spending account (FSA) and health savings account (HSA).
• Employer-paid life and AD&D insurance.
• Paid leave and disability programs.
• Mental health resources, including counseling.
• Fertility benefits, including surrogacy and adoption assistance.
• Paid time off to volunteer.
• Charitable donation matching.
• Learning and training programs.
• Tuition and certification reimbursement.
• Internal advancement opportunities.
• Annual performance bonus.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED