Accounts Payable Specialist

National Association of REALTORS•Chicago, IL

12d•Hybrid

About The Position

The Accounts Payable Specialist administers the corporate card program, supports expense reporting, and processes member reimbursements. The position serves as an operational contact for employees, members, cardholders, and Finance partners, providing system and policy guidance, completing reconciliations, resolving exceptions, maintaining audit-ready documentation, and providing backup support for invoice and payment processing as needed. The role maintains corporate card programs and cardholder accounts, reviews card activity for policy compliance, enters monthly card bills and payments in NetSuite, and reconciles card and accounting records. It also administers XM access and expense-reporting support, reviews member expense reports, enters approved reimbursements in NetSuite, and maintains employee and member account records. When providing backup coverage, the specialist reviews and processes invoice and payment information through established workflows. The position requires a bachelor’s degree in accounting, finance, business administration, or a related field, at least two years of relevant finance operations experience, experience with an ERP or financial system, and intermediate spreadsheet skills. Compensation is $50,000–$70,000. NAR operates on a hybrid schedule, with employees in the office three days a week.

Requirements

Bachelor’s degree in accounting, finance, business administration, or a related field.
Two or more years of corporate-card, expense-reporting, reimbursement, accounts payable, disbursement, or closely related finance operations experience.
Experience using an ERP or financial system.
Intermediate spreadsheet skills.
Working knowledge of corporate card administration, expense reporting, member reimbursements, reconciliations, and related accounts payable controls.
Proficiency with NetSuite, XM or comparable ERP and expense-management systems, corporate card platforms, online banking tools, and Microsoft Excel.
Strong attention to detail, organizational skills, follow-through, and ability to manage recurring deadlines and changing priorities.
Ability to interpret and apply policies, identify incomplete or unusual transactions, maintain clear audit trails, and protect confidential financial information.
Clear, professional written and verbal communication skills and a service-oriented approach to employees, members, vendors, and internal partners.
Ability to work independently, exercise sound judgment within established authority, and collaborate effectively across Finance and business teams.

Responsibilities

Administer current and future corporate card programs, including card issuance, account maintenance, account closure or purge requests, transaction monitoring, and cardholder support.
Review card applications and account changes; coordinate credit-limit changes, account unlocks, disputed transactions, and other card-service requests within established authority.
Audit card transactions for policy compliance, monitor exceptions or potential misuse, and escalate issues or recommend corrective action when necessary.
Enter monthly card bills and record payments in NetSuite; reconcile card activity and resolve exceptions among card-provider data, expense reports, and financial records.
Reconcile month-end card charges not yet submitted through expense reporting and provide supporting information for related accounting accruals.
Maintain card-program procedures and provide required training and guidance to cardholders.
Administer XM user access, including creating, modifying, and removing users and updating approver assignments.
Train users on XM expense-reporting requirements and provide ongoing system and process support.
Reconcile daily XM reports to NetSuite and investigate or resolve differences.
Review member expense reports for policy compliance, required approvals, attendee support, and reimbursable-expense requirements.
Enter approved member expense reports as bills in NetSuite and process them through the designated expense workflow; coordinate with Staff Executives regarding event attendees and reimbursable expenses.
Create and maintain employee and member account records in NetSuite.
Provide backup coverage for invoice and payment processing, reviewing requests for completeness, approvals, coding, vendor information, contractual support, and required documentation.
When providing coverage, enter and maintain transaction details and supporting records in NetSuite, follow up on missing information, and help ensure complete items proceed through the established payment workflow.
Assist with payment inquiries and controlled payment activities, including ACH, check, or wire support and coordination of voids, stop payments, or reissues, as assigned.
Perform other duties as assigned.