Accounts Payable Specialist

Katella Deli•Los Alamitos, CA

About The Position

The Accounts Payable Specialist obtains invoice approvals; audits, codes, and enters approved invoices and credit card purchases in QuickBooks; and prioritizes payments based on cash discounts and payment terms. The role processes check requests, arranges timely check payments, and pays invoices online using company credit cards or bank accounts. It also supports vendor relationships, rebates, statement reconciliation, and collection of vendor W-9 forms. The position reviews invoices in Ctuit for accurate coding and recording in QuickBooks and checks delivery and repairs and maintenance logs to ensure invoices have been received. It maintains accurate files and documentation in accordance with company policy and accepted accounting practices, communicates and works with management, assists with period- and year-end closings, and supports other projects as needed.

Requirements

At least three years of experience as an accounts payable clerk.
Intermediate experience with QuickBooks, Word, Excel, and 10-key by touch.
Strong organizational skills, follow-through, and ability to juggle and prioritize tasks.
Ability to identify and resolve problems in a timely manner and gather and analyze information skillfully.
Ability to manage difficult client or customer situations, respond promptly to customer needs, seek feedback to improve service, respond to service requests, and meet commitments.
Ability to prioritize and plan work activities and use time efficiently.
Accuracy and thoroughness, including monitoring work quality and applying feedback to improve performance.
Ability to meet productivity standards and complete work in a timely manner.
Ability to adapt to workplace changes, manage competing demands, and handle frequent change, delays, or unexpected events.

Nice To Haves

Previous experience in a bakery or food environment.

Responsibilities

Obtain approval of invoices.
Audit, code, and enter approved invoices and credit card purchases in QuickBooks.
Prioritize invoices according to cash discount potential and payment terms, and obtain favorable terms for the company.
Match invoices to checks, obtain signatures, and mail checks promptly.
Process check requests.
Pay invoices online using company credit cards or bank accounts.
Answer vendor inquiries and strengthen vendor relationships.
Submit paperwork to vendors to obtain rebates.
Obtain vendor statements and ensure company records agree with vendor records.
Review invoices in Ctuit to ensure they are correctly coded and recorded in QuickBooks.
Review delivery logs and repairs and maintenance logs to ensure all invoices are received.
Obtain W-9s from vendors.
Communicate and work with management.
Maintain thorough and accurate files and documentation in accordance with company policy and accepted accounting practices.
Assist with period- and year-end closings.
Assist with other projects as needed.