Accounts Payable Specialist
About The Position
Palomar is seeking an Accounts Payable Specialist to support high-volume accounts payable activities, including invoice processing and coding, vendor management, reconciliations, 1099 preparation, journal entries, and payment processing. The role supports accounting activities across multiple lines of business and business partners, follows established templates and processes, and contributes to month-end and year-end activities. The position reports to the Supervisor, Accounts Payable. The posting lists La Jolla, California; Edina, Minnesota; and remote as location options, and states that the employee must work on-site Monday through Thursday, four days per week. The successful candidate will bring at least two years of Accounts Payable or related accounting experience, strong attention to detail, and the ability to manage competing priorities in a fast-paced environment. The role also requires effective communication and collaboration with internal teams and external vendors.
Requirements
- Bachelor’s degree in Accounting, Finance, or a related field.
- At least 2 years of Accounts Payable or related accounting experience.
- Strong understanding of Accounts Payable processes, general ledger accounting, and financial statements.
- Experience reconciling vendor statements and resolving discrepancies.
- Strong written and verbal communication skills and ability to partner effectively with internal teams and external vendors.
- Strong attention to detail and ability to manage high-volume transactions and competing priorities.
- Proficiency with Microsoft Office, particularly Excel and Outlook.
- Ability to work on-site Monday through Thursday, four days per week.
Responsibilities
- Process high-volume operating, premium accounting, refund, and commission requests, including voids and reissues.
- Manage high-volume vendor profile updates, including callback verifications for new vendors and changes to existing vendor information.
- Monitor the Accounts Payable mailbox throughout the day and respond to requests from internal teams and external vendors.
- Obtain appropriate account coding and approvals, and accurately enter vendor invoices into the AP system.
- Process and apply AP payments accurately and on time, and reconcile vendor statements.
- Support accounting activities across multiple lines of business and business partners using established templates and processes.
- Perform CMA quarterly vendor reviews, escheatment activities, Positive Pay file reviews, and PLMRAP AP reconciliations.
- Prepare year-end 1099s and support related year-end AP activities.
- Prepare the daily cash report and assist with ongoing cash and payment-related processes.
- Support month-end close activities, including AP processing, reconciliations, and responding to AP-related queries.
- Maintain organized AP records, including filing processed AP payments weekly.
- Research and resolve invoice, payment, vendor, and account discrepancies with vendors and internal team members.
- Assist with additional administrative tasks, accounting projects, and special assignments as needed.
Benefits
- Full suite of medical benefits.
- Long-term financial incentives, including stock participation.
- 401(k) with 3.5% automatic, fully vested employer contributions.
- Competitive PTO and holiday program.
- Lifestyle spending allowance.
- Professional development assistance.
- Career exploration opportunities.
- Regular company-wide social events, including virtual events.
- Competitive annual discretionary bonus program.
- Opportunity for annual long-term incentive stock grants.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
