Accounts Payable Specialist

J. Paul Getty Trust, The • Los Angeles, CA

14d

About The Position

The Accounts Payable Specialist processes, reviews, and verifies invoices, supporting documents, and reports to ensure accurate payment processing. Working under regular supervision, the role collaborates with suppliers and internal teams to resolve invoice discrepancies and payment issues efficiently. The specialist also supports supplier management, month-end close, process documentation, and other Accounts Payable activities.

Requirements

• High school diploma or GED.
• At least 5 years of accounting support experience.
• At least 3 years of hands-on experience using Oracle Accounts Payable (11i and/or R12).
• Knowledge of standard Accounts Payable and General Ledger systems and procedures.
• Ability in data analytics and reporting.
• Strong verbal and written communication skills.
• Excellent customer service and interpersonal skills.
• Ability to prioritize, multitask, manage time effectively, and adjust focus based on business urgency.
• Strong computer skills and demonstrated experience with office software, email applications, and financial reporting systems applications.
• Ability to maintain confidentiality and exercise discretion when necessary.
• Excellent organizational skills and attention to detail.

Nice To Haves

• Bachelor's degree in Accounting, Finance, or a related field.

Responsibilities

• Process purchase-order and non-purchase-order invoices, including verifying applicable sales and use tax and withholding for out-of-state or foreign suppliers.
• Review invoices for appropriate documentation and perform two-way and three-way matching against purchase orders and receipt records.
• Route invoices through workflow approval chains and investigate exceptions such as price or quantity variances, missing receipts, and budget discrepancies.
• Prepare daily payment cycles, including checks, ACH, ePayables, Zelle, and domestic and international wire transfers.
• Process weekly travel and expense transactions.
• Communicate with suppliers and Getty staff to resolve discrepancies and Accounts Payable inquiries.
• Research and resolve pending and returned payments, including voiding, reissuing, or canceling liabilities.
• Reconcile supplier statements, investigate past-due invoices and payment reminders, and resolve invoice issues.
• Maintain accurate and clear records of activities.
• Support supplier management by addressing inquiries and outstanding issues with suppliers.
• Assist with month-end closing responsibilities.
• Contribute to process mapping initiatives and draft Standard Operating Procedure documents for the Accounts Payable department.
• Complete special projects, miscellaneous assignments, and other ad-hoc Accounts Payable tasks as required.

Benefits

• Medical, dental, and vision insurance beginning on the date of hire; Getty pays 75%–95% of premiums depending on the selected plan.
• 403(b) employee investment retirement plan with up to a 5% Getty match.
• Getty contribution of 6% to a 401(a) retirement account on behalf of the employee.
• Educational assistance and professional development.
• Paid vacation, sick, and personal days.
• 12 paid holidays.
• Many positions have bi-weekly off-Fridays.
• On-site fitness center at Getty Center.
• Community service opportunities.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED