Accounts Payable Specialist

Stoel Rives • Portland, OR

9d

About The Position

Stoel Rives LLP is hiring an Accounts Payable Specialist for its Boise or Portland office. The position provides accounts payable support to the Accounting Department and reports to the Accounting Manager. It monitors firm expenses and invoices for accurate coding and required documentation; manages vendor setup and records; uploads expenses and invoices to the accounting system; processes weekly payments; coordinates international vendor payments; handles rush-check requests; and responds to expense, invoice, and vendor inquiries. The role also supports the Accounting Department through communication, teamwork, and overflow assistance, and may perform other duties as assigned.

The position is nonexempt and eligible for overtime compensation. Regular office hours are 8:30 a.m. to 5 p.m., Monday through Friday, although hours may vary depending on office needs. The employee must be available to work December 31 each year.

Requirements

• A college degree in math, finance, accounting, or a related field; or a high school diploma or equivalent and three years of relevant experience.
• Demonstrated experience applying proper accounting procedures.
• Experience using IBM-compatible PCs.
• Ability to operate telephone and photocopy equipment.
• Ability to learn new or updated versions of the firm’s accounting system as needed.
• Good oral and written communication skills.
• Customer service orientation, attention to detail, keyboard and 10-key skills, teamwork and cooperation, ability to learn, and flexibility to change tasks quickly.

Nice To Haves

• Experience working with Emburse Enterprise.
• Experience working with Aderant accounting software.

Responsibilities

• Monitor firm expenses and invoices in Emburse Enterprise for coding accuracy and required backup documentation in accordance with firm policy.
• Set up new users and respond to troubleshooting and coding inquiries related to Emburse Enterprise.
• Maintain firm vendor records, oversee new vendor implementation in the accounting system, assist with preparation of 1099-Misc and 1099-NEC reports, and receive W-9 forms from vendors.
• Upload expenses and invoices into the firm’s accounting system daily, reviewing and correcting client numbers and general ledger codes that did not upload correctly.
• Process weekly payments for firm expenses and invoices using methods including electronic ACH transfers, SUA payments, and checks.
• Coordinate with the firm’s international payment vendor to upload and pay international vendors accurately.
• Handle rush-check requests for all offices, including printing checks in relevant offices and communicating with attorneys and Practice Assistants.
• Respond to inquiries about expenses, invoices, vendors, and related processes; research and retrieve supporting documentation when requested by a client or attorney.
• Communicate project status, questions, and deadlines, and work effectively with the Accounting Department team, including providing overflow assistance.
• Perform other duties as assigned.
• Be available to work December 31 each year.

Benefits

• Annual discretionary bonus.
• Paid family and medical leave.
• Competitive paid time off.
• Remote work options.
• Medical, dental, vision, life, long-term disability, AD&D, EAP, FSA, Voluntary Life, ADD, and LTC options.
• Firm-contributed health savings account.
• Pre-tax transportation and parking plan, including an employer monthly subsidy of $100 for individuals who work at least three days per week in the office.
• Annual contribution into the employee’s retirement plan.

What This Job Offers

• Job Type: Full-time
• Education Level: Associate degree