Accounts Payable Specialist

Mach Industries • Huntington Beach, CA

53d • $25 - $31 • Onsite

About The Position

The Accounts Payable Associate is responsible for accurately processing vendor invoices, maintaining accounts payable records, assisting with payment processing, and ensuring invoices and expenses are recorded in a timely manner. This role works closely with vendors, internal departments, and the accounting team to resolve discrepancies and support accurate financial reporting.

Requirements

• Bachelor's degree in Accounting, Finance, or a related field preferred.
• 1–3 years of accounts payable or general accounting experience preferred.
• Strong attention to detail and accuracy.
• Basic understanding of accounting principles and accounts payable processes.
• Proficiency with Microsoft Excel and accounting/ERP systems.
• Strong organizational and time-management skills.
• Ability to handle confidential financial information.
• Strong written and verbal communication skills.
• Ability to meet deadlines and manage multiple priorities.

Nice To Haves

• Experience with ERP systems such as Ramp, SAP, Oracle, NetSuite, QuickBooks, or Microsoft Dynamics.
• Familiarity with invoice automation and electronic payment systems.
• Understanding of general ledger coding and account reconciliation.
• Experience performing three-way matching.
• Intermediate Excel skills, including formulas and pivot tables.

Responsibilities

• Process and code vendor invoices and employee expense reports.
• Enter invoices and payment information into the accounting system.
• Verify invoices against purchase orders, receipts, and supporting documentation.
• Perform three-way matching and investigate discrepancies.
• Prepare and process vendor payments by check, ACH, wire, or other approved methods.
• Reconcile vendor statements and accounts payable balances.
• Respond to vendor inquiries regarding invoices, payments, and account balances.
• Maintain accurate and organized AP documentation and records.
• Assist with month-end and year-end closing activities.
• Support the preparation of AP-related reports and reconciliations.
• Ensure compliance with company policies and internal controls.
• Assist with audits and provide requested documentation.
• Identify opportunities to improve AP processes and efficiency.

Benefits

• healthcare
• dental and vision plans
• retirement savings
• paid time off
• continuing education
• training
• career growth

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level