Accounts Payable Specialist

Saige Partners•Austin, TX

73d•Onsite

About The Position

We are seeking a detail-oriented and organized Accounts Payable Specialist to join our team in Austin, TX. We are seeking an Accounts Payable Specialist to join our client's People & Operations Team to support the invoice-to-pay operations. In this hands-on role, you will process high-volume invoices, resolve vendor and stakeholder issues, and maintain the vendor data and controls that keep payments accurate and on schedule. The ideal candidate has hands-on accounts payable or general accounting experience at volume and works comfortably with cross functional teams in a fast-paced environment.

Requirements

Associate's or Bachelor's Degree in Accounting, Finance, or Business, or equivalent experience
2 – 4 years in accounts payable or general accounting
Demonstrated 3-way match processing at volume
Proficient in Excel
Working knowledge of month-end and year-end close processes
Strong attention to detail for high-volume matching and discrepancy resolution
Clear written and verbal communication for vendor and stakeholder interactions
Ability to manage competing priorities, particularly during close periods
Comfortable working across procurement, AP, and finance teams

Responsibilities

Process high-volume invoices using 3-way match (PO, receipt, and shipping documentation) to ensure accuracy before payment.
Partner with stakeholders to review and obtain invoice approvals within established workflows, and clear invoice holds by working with procurement to identify root causes and drive resolution.
Serve as the primary contact for vendor invoice disputes; reconcile vendor statements, resolve discrepancies proactively, and respond to payment inquiries with accurate status updates.
Coordinate weekly payment runs with corporate AP and confirm release within agreed payment terms.
Support month-end and year-end close, including accrual schedules, AP aging reports, and vendor master data maintenance in line with internal controls.
Administer the corporate Vendor Interface Portal, troubleshoot issues, and complete vendor registrations with setup and verification to maintain data integrity and compliance.
Coordinate inbound and outbound shipments, maintain shipment records, and meet export control requirements.
Process Amazon and other online procurement orders with associated invoices, and support the site recycling program per applicable guidelines.
Lead or contribute to special projects including AP analysis, research, and audit confirmations.