Accounts Payable Specialist

Aston Carter • Fairfax, IA

8d • $18 - $18 • Onsite

About The Position

We are seeking an experienced Accounts Payable Specialist to manage accounts payable functions, including collection procedures and the AP disbursement process. The role also involves auditing paperwork to ensure all required documentation for carrier payments and customer invoicing is received. The position is contract-based and fully onsite in Fairfax, Iowa. The pay range is $18.00 per hour. Individual compensation depends on factors including qualifications, skills, relevant experience, job knowledge, geographic location, and internal equity.

Requirements

• High school diploma required.
• At least 1 year of experience in accounts receivable, accounts payable, or general accounting.
• Experience in invoice processing, invoicing, and accounts payable.
• Proficiency in data entry and Microsoft Office, especially Excel.
• Knowledge of accounts payable and general accounting procedures.
• Ability to utilize and develop spreadsheets, including formulas and graphs.
• Strong computer skills with a variety of software programs.
• Attention to detail and a high level of accuracy.
• Ability to maintain the integrity of confidential business information.
• Problem-solving and analytical skills.
• Ability to work effectively in a collaborative and inclusive work environment.

Nice To Haves

• Associate degree preferred.
• 2 years of experience in accounts receivable, accounts payable, or general accounting in the transportation industry preferred.

Responsibilities

• Audit carrier paperwork to ensure required documents are present and legible and invoice information reconciles with payables.
• Process and pay carrier invoices using the appropriate software systems.
• Process and pay vendor invoices, including auditing vendor statements, obtaining payment approval, and mailing checks.
• Research and resolve discrepancies on vendor and carrier accounts, including factoring letters and releases to the payment processing company.
• Generate reports to ensure paperwork for all loads has been received.
• Communicate with vendors regarding payment status requests.
• Create, modify, and maintain documents and SOPs electronically on SharePoint.
• Exercise independent judgment and evaluate potentially fraudulent activity.
• Identify and resolve gaps in payables supporting documentation.
• Develop guidance for technology policies to improve workflows.

Benefits

• Medical, dental, and vision coverage, subject to eligibility.
• Critical illness, accident, and hospital coverage, subject to eligibility.
• 401(k) retirement plan with pre-tax and Roth post-tax contributions available, subject to eligibility.
• Voluntary life and AD&D insurance for the employee and dependents, subject to eligibility.
• Short- and long-term disability coverage, subject to eligibility.
• Health Spending Account (HSA), subject to eligibility.
• Transportation benefits, subject to eligibility.
• Employee Assistance Program, subject to eligibility.
• Time off/leave, including PTO, vacation, or sick leave, subject to eligibility.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED