Accounts Payable Specialist

Double E Company•West Bridgewater, MA

17d

About The Position

The Accounts Payable Specialist owns Double E’s day-to-day accounts payable activities and helps strengthen the processes, controls, and communication that support company operations. The role manages invoices and payments from receipt through reconciliation, works closely with employees and vendors, and identifies practical ways to improve accuracy, visibility, and efficiency. The ideal candidate is dependable, detail-oriented, proactive, and comfortable communicating across teams.

Requirements

Solid accounts payable knowledge, including invoice processing, purchase order matching, payment execution, reconciliations, accruals, and aging management.
Working knowledge of accounting fundamentals and internal controls.
Proficiency in Microsoft Excel and comfort learning and using ERP, expense, and payment systems.
Ability to prioritize competing demands, meet deadlines, and maintain accuracy in a fast-paced environment.
Strong communication and relationship-building skills, including explaining issues clearly and following up respectfully.
Analytical problem-solving skills, including investigating root causes and developing practical solutions.
Ability to take ownership, follow through on commitments, and organize high-volume work while maintaining attention to detail.
Comfort improving established processes, documenting procedures, and helping others adopt consistent ways of working.

Nice To Haves

Experience using an ERP system.
Experience with electronic payment platforms and expense management systems.
Experience improving AP workflows, reporting, controls, or automation is strongly preferred.

Responsibilities

Manage daily accounts payable operations, including invoice intake, coding, purchase order matching, approval follow-up, data entry, and payment preparation.
Review invoices and supporting documentation for accuracy, proper authorization, appropriate accounting treatment, and compliance with company policies.
Maintain accurate vendor records and respond to vendor inquiries, payment questions, and account discrepancies.
Execute ACH, check, and other vendor payment runs on schedule, confirming payment accuracy.
Reconcile vendor statements, subledger activity, and general ledger accounts; investigate and resolve discrepancies.
Prepare journal entries and monthly accounts payable accruals, including employee expense activity, to support an accurate close.
Monitor aging, credits, duplicate invoices, past-due items, and other exceptions; communicate risks and drive issues to resolution.
Document and strengthen core AP workflows, controls, and service standards to improve accuracy, cycle time, transparency, and scalability.
Produce AP reporting and communicate priorities, exceptions, and status updates.
Support audits, special projects, and other accounting activities as needed.