Accounts Payable Specialist

University of North Texas System•Denton, TX

25d•Onsite

About The Position

The University of North Texas System’s Controller Operations Department is seeking an Accounts Payable Specialist to join its Accounts Payable team. The role reviews supplier invoices and supporting documents, compares invoice and receiving information with purchase order data, and processes transactions through USAS. The specialist works with departments, vendors, purchasing, and campus receiving offices to resolve discrepancies and payment issues, obtain supporting documentation, and confirm receipt of goods or services. The position also assists with travel processing and performs Accounts Payable help desk duties.

Requirements

Bachelor’s degree in business or a related field, or four years of related experience, or an equivalent combination of education, experience, or training.
Ability to work well in a team environment.
Ability to listen effectively and communicate thoughts and ideas clearly.
Written and verbal communication skills.
Interpersonal skills and the ability to build trust and collaborative relationships.
Ability to multitask while maintaining composure in an evolving and growing environment.
Ability to gather relevant information, assess alternatives, weigh evidence, and take action to solve problems.
Ability to work under limited supervision, exercise initiative and independent judgment, and know when to escalate issues.
Ability to thrive in a high-stress, fast-paced environment and ensure internal and external customers comply with applicable policies and procedures.

Nice To Haves

Experience in Accounts Payable problem solving.
Experience with PeopleSoft.
Intermediate Excel experience and ability to manipulate data.
High-level customer service experience.

Responsibilities

Review invoices and related documents and resolve differences with purchase orders.
Compare receiving documents, invoice information, and purchase order data in EIS for accuracy and compliance; submit successfully audited vouchers for approval.
Collaborate with departments, vendors, purchasing, and campus receiving offices to resolve payment issues and confirm receipt of goods or services.
Obtain additional documentation to support transactions and business justification for purchases.
Notify vendors and department staff about invoice, receiving, purchase order, and payment-document discrepancies.
Process transactions through USAS and approve vouchers in accordance with applicable laws, regulations, and procedures.
Correct vouchers in document tolerance status and resolve voucher matching issues.
Process travel as needed.
Answer Accounts Payable help desk calls and email inquiries.
Initiate payment cycles for suppliers and employees in accordance with applicable laws, regulations, and procedures.
Resolve payment issues, including ACH returns, returned checks, SUA payment discrepancies, late fees, voids, and stop-payment processing.
Reconcile supplier activity statements.
Document invoice discrepancies, matching issues, voucher corrections, and pending invoices.
Perform other duties as assigned.