Accounts Payable Specialist

Findlay•Lexington, MA

69d•Onsite

About The Position

This posting is for a full-time, 12-month, exempt position. This position is responsible for ensuring the accuracy of all invoices and supplier documents and submitted into the Workday system by employees and students. Excellent communication and analytical skills are required and the ability to work well with diverse groups. Ability to prioritize, multi-task, and be self-motivated.

Requirements

High school diploma is required.
One to three years of relevant Accounts Payable experience.
Proficient in Microsoft Office; specifically Excel and Word.

Nice To Haves

Two to three years of administrative office experience.
Some accounting / business college experience.

Responsibilities

Monitor the AP email account and ensure timely, professional responses to all inquiries.
Review and process all supplier invoices with accuracy, compliance, and proper documentation.
Maintain organized, audit ready records for all Accounts Payable activity.
Digitize and archive paper invoices to ensure complete electronic documentation.
Monitor lease, annuity, and service agreements; prepare related contracts and invoice schedules.
Review weekly settlement reports and determine which payments should be included or withheld.
Prepare checks for pick up or mailing and ensure proper handling and security.
Respond promptly and professionally to supplier inquiries and payment questions.
Review, analyze, and prepare annual 1099 documentation (MISC, NEC, DIV, R).
Collaborate with employees and students on financial projects, questions, or analyses.
Monitor outstanding invoices and follow up to ensure timely submission and processing.
Review supplier statements and request missing invoices as needed.
Prepare special reports, reconciliations and financial summaries as requested by the supervisor.
Assist with budget analysis, amendments, and troubleshooting for campus departments.
Maintain and update job aids, process documentation, and training materials.
Support audit requests by providing documentation, explanations, and reconciliations.
Administer supplier ACH setups and update Workday supplier records accordingly.
Serve as backup for student refunds and other payment processes as needed.
Monitor match exceptions in Workday and resolve invoice discrepancies.
Perform other duties; prepare special reports as requested by supervisor.