Accounts Payable Specialist

PrimeSource Building Products•Irving, TX

118d•Hybrid

About The Position

The Accounts Payable (AP) Specialist is responsible for assisting with financial transactions related to vendor invoices, payments, and expenses, performing various reconciliations, and undertaking special projects as assigned. This role requires strong attention to detail, excellent time management skills, and a solid understanding of accounting principles. The specialist will ensure the accuracy and timeliness of financial processes, communicate effectively with vendors, and contribute to the month-end closing procedures.

Requirements

Associate's or equivalent degree or experience
Minimum 5 years related AP experience
Strong PC skills including Windows, MS office suite
Proficient in Excel - able to create and update spreadsheets including v-lookups and pivot tables
SAP experience required
Strong mathematical skills
Understanding of basic principles of finance, accounting, and bookkeeping
Superb time management skills and detail orientation
Ability to maintain confidentiality of company information

Nice To Haves

iPayables/Docuphase (Invoiceworks) and Concur experience preferred

Responsibilities

Processing invoices, ensuring invoices are accurate and timely
Coding invoices and resolving coding errors
Resolving EDI invoices errors
Matching invoices to purchase orders using 2-way and 3-way match
Reconciling discrepancies between goods receipt and invoices for material and shipping charges
Resolving any discrepancies in vendor statements ensuring receipt of invoices and credits
Completing transactions and reporting related to direct or drop shipments including proforma invoicing, cost adjustments, etc.
Communicating with vendors resolving any issues related to payments or invoices
Obtain and maintain information related to new vendor set up and vendor updates
Preparing payments and approval for vendor payments ensuring payments are accurate and on time
Monitoring expenses and analyzing invoices and expense reports
Managing email by responding promptly and professionally to inquiries in the various accounts payable email boxes
Assisting with month-end closing by participating in activities related to accounts payable, such as accruals and reconciliations
Attendance/Punctuality: Is consistently at work and on time; Ensures work responsibilities are covered when absent. Arrives at meetings and appointments on time.